Document Control Manager

Radin, a transportation planning and design firm, is looking for a full-time Document Manager to work on-site at the Washington Metropolitan Area Transit Authority (WMATA) facilities in Washington, DC. The salary will be based on qualifications and experience. Excellent benefits are included. All candidates will be required to pass a background check and must be fully vaccinated against Covid-19.

Major duties and responsibilities

• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;

• Develop and maintain projects files;

• Follow the WMATA file naming convention;

• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;

• Perform quality control checks to ensure that digital files are:

o Complete,

o Legible,

o Oriented correctly,

o Named consistently with the WMATA file naming convention, and

o Archived consistently with the WMATA file directory structure convention;

• Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;

• Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as- is drawings, and contract close-out documents in accordance with the policies and procedures set forth by the Engineering and Architecture (ENGA) department;

• Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and

• Perform additional assignments as directed by the WMATA Task Manager.

Background and Experience Required – Document Control Manager

• Bachelor’s degree in Engineering or related field;

• A minimum of three (3) years or experience in the field of engineering;

• Experience working with documents, hard copy and digital, and file management;

• High level of proficiency with Microsoft Office applications;

• Strong organizational skills;

• Experience performing quality control checks;

• Ability to clearly and professionally communicate both verbally and in writing;

• Ability to follow directions after receiving the project orientation criteria and workflow instructions; and

• Strong attention to detail.

Preferred Qualifications – Document Control Manager

• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information; and

• Experience working with SharePoint.

Job Type: Full-time

Pay: $42,240.92 - $100,956.68 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Washington, DC 20011: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 5 years (Preferred)
• Document management: 5 years (Required)

Work Location: In person

Salary : $42,241 - $100,957