Events & Project Administrator

The Events & Project Administrator is part of the Learning and Engagement Team which is part of the Firm’s Talent Development department. This person will interact closely with the Firm’s executives and administrative staff to ensure proper scheduling of speakers to attend events, reporting and analyzing data collected from program surveys and feedbacks. This person will have a clear understanding of work streams and support other administrative tasks.

**COVID-19 Vaccination required by the client to work on-site**

RESPONSIBLITIES:

Managing Content Providers (12-15 Vendors)

o Contract Management and Renewals

o Budget Tracking / Finance Activities for Digital Tech

o Reporting: Making sense of raw data the vendors provide; creating a usage story that is digestible for the L&E team. (Including having admin access to pull out and self-serviceable data & reports)

Content Landscape Analysis

o Making sense of vendor data to analyse content consumption and ROI.

Ad-Hoc Activities

o Managing queries from GSU Mailbox pertaining to eLearning, approvals from SRS tickets from GSU site.

Reporting

o GSU Site Metrics

o BO reports

Working with Reporting & metrics team for ad-hoc reporting / analysis requests

• Scheduling Management

• Manage calendars and scheduling for multiple senior leaders to attend various meetings and trainings
• Work closely with administrative team for booking and scheduling needs

General

o Adhering to dress code and grooming policies.

o Capacity to take on additional duties as assigned; additional adjustments or responsibilities may be changed or added as necessary.

KEY COMPETENCIES:

• Requires a professional and polished approach as position interacts closely with various senior leaders and team members within the firm.

• Excellent organizational skills, with the ability to prioritize tasks and juggle many tasks simultaneously.

• Excellent oral and written communication skills with ability to interact with senior leaders of the firm.

• Strong computer skills including Microsoft suite, and knowledge of office technology/equipment.

• Proficiency in Microsoft Excel

• Experience with Learning Management System.

• Analytical and technical skills.

• Ability to work calmly and effectively in stressful situations.

• Exceptional client service skills to exceed expectations.

• Independent working style. Able to drive questions and results on their own without much guidance from PMs.

• General interest in Digital Tech. Passionate about new tech learning tools and understanding what would be the best solution(s) for the Firm

• Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details.

• Discreet, ethical and committed to maintaining a high degree of confidentiality.

• Excelling as a team member, with a passion for delivering the Platinum Service® standard and focused on total customer satisfaction.

• Maintaining a consistently professional approach, with a willingness to take ownership and responsibility both within and outside one’s job domain.

• A college graduate with one to two years of administrative experience in a corporate environment.

Job Type: Full-time

Pay: Up to $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Night shift

Ability to commute/relocate:

• Jersey City, NJ 07302: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: One location