What are the responsibilities and job description for the Office Administrator position at Raycap Inc?
The office administrator position is a critical and integral part of the organization, undertaking of all front office administrative responsibilities. This role requires building a rapport with our employees, customers and vendors.
Primary Responsibilities:
- Answer phones, general office support
- Acts as concierge to visitors
- Greet customers/vendors/visitors - visitor badges and how to make more, frequent visitors, intercepting those without an appointment
- Manages replenishment of hospitality lounge
- Keep breakroom coffee/ utensils stocked
- Makes catering arrangements
- Arranging car services/uber for guests as needed- sales meetings
- Manages conference room calendar
- Assists w/ booking travel arrangements for all out of town visitors/guests
- Maintains Front Office Expense Report & Submission
- Assists with onboarding of employees & general HR support
- Management of Facility improvements
- Vendor Management - general facility needs (ie: janitorial, office supplies, etc)
- Work with Quality, Environmental, Health & Safety employees to ensure and maintain compliance with safety, operational, and regulatory standards of Quality.
Qualifications:
- Associates degree or higher level college degree
- Must have 2 –3 years administrative experience or executive administrative experience
- Working knowledge of Office 365, Sharepoint
- Experience using SAPConcur for travel arrangements
- Self motivated and self starter work ethic
Raycap, Inc. creates products that protect and support the world’s most valuable assets. We support advanced solutions for telecommunications, renewable energy, transportation, defense and other applications worldwide. We focus on 5 Core Values of Customer Focus, Talent, Excellence, Innovation and Integrity, and those values show in everything we do.
We offer:
- A very competitive benefits package
- Growth and advancement opportunities
- Paid Time Off from day one
- 10 company paid holidays
- Tuition Reimbursement
- A generous 401(k) plan
Raycap is an Equal Opportunity / Affirmative Action Employer. All qualified applicants receive consideration for employment without regard to age, disability, race, color, national origin, sex, marital status, sexual orientation, religion, creed, veteran or military status, or other protected status. We participate in E-verify for all employment verifications.
Drug-free workplace
