Grants Manager

Grants Manager

Position Purpose:

This position will assist the Chief Finance and Operations Director in tracking and reporting restricted program area government funding. We are a community-focused nonprofit with a budget of approximately $4.5M.

About Us:

We are a community center for women and children in the South Bronx, seeking a sharp, detail-oriented, experienced individual who can share our passion and commitment to the community we serve. We have served the women and families of Mott Haven, in one of the poorest Congressional Districts in the nation, for nearly 25 years.

This position will assist the Chief Finance and Operations Director in all areas of Govt Contract Invoicing and Reporting as well as, reporting of restricted program area funding and serve as backup for Payroll Processing.

This is a full-time position that requires flexibility in scheduling and may require additional hours surrounding monthly Government Contract deadlines, annual Audits and Budget preparation.

Essential functions

• Prepare monthly and Qtly invoices and other reporting for Government contracts
• Maintain tracking systems of Government Contracts monthly billing and redesign as needed to ensure proper invoicing
• Manage, update, and oversee maintenance and organization of all grant documents (e.g. narratives, financials, agreements, amendments, reports, and invoices) in both hard copy and electronic filing systems
• Review and Maintain Monthly expenses and salary allocation reports and supporting documentation
• Assist with the preparation of Contract Budgets and Budget Modifications
• Assist with Agency Audits, Government Annual Audits and oversee interim Monitoring visits and document preparation as needed
• Follow up with Government representatives on Contract billing issues
• Serve as Back up Administrator of Outsourced Online Payroll to Part Time Sr. HR manager in their absence
• Process semi-monthly payroll
• Review all changes, including deductions, new hires and termination prior to processing
• Assist with providing compensation data and other payroll data as needed to outside agencies, including unemployment services, worker’s comp, garnishment, govt, etc.
• Supply payroll and tax related information as needed

• Support other accounting staff when needed

Qualifications:

• Bachelor’s degree in accounting, finance or related field required. Master’s degree or CPA preferred
• Must have a minimum of 3 years of progressive grants management experience government and other grants. DYCD experience strongly preferred
• Comprehensive knowledge of Uniform Guidance, GAAP, Federal, State & City regulations and nonprofit accounting requirements
• Self-directed and motivated, must be able to manage multiple and complex assignments and meet deadlines
• Must be flexible and willing to adjust work schedule as necessary in order to meet deadlines
• Excellent oral, written, interpersonal, organizational and problem-solving skills; able to multi-task, strong follow-through skills and detail oriented
• Strong knowledge of non-profit accounting software programs (Fund EZ experience preferred)
• Advanced Excel skills required

Responsibilities:
- Manage the organization's grant portfolio, including researching funding opportunities, writing and submitting grant proposals, and tracking grant progress
- Develop and implement strategies to increase funding opportunities and diversify funding sources
- Collaborate with program staff to develop grant budgets and ensure compliance with funder requirements
- Monitor and report on grant expenditures and outcomes to ensure accountability and transparency
- Maintain accurate records of all grants, including reporting deadlines, requirements, and outcomes
- Stay up-to-date on best practices in grant management and compliance

Requirements:
- Bachelor's degree in a related field (e.g., nonprofit management, public administration)
- Proven experience in technical writing, fundraising, program development, and proposal writing
- Strong research skills to identify potential funding sources and stay informed about industry trends
- Experience with contract management and budgeting
- Proficiency in using software such as Raiser's Edge or other donor management systems
- Excellent written and verbal communication skills, with the ability to edit and proofread documents for accuracy and clarity

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift

Work setting:

• Hybrid work

Ability to commute/relocate:

• Bronx, NY 10454: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Grant writing: 3 years (Preferred)
• Non-profit accounting: 3 years (Preferred)

Work Location: Hybrid remote in Bronx, NY 10454

Salary : $85,000 - $95,000