Accounts Payable/ Payroll Specialist

The Accounts Payable/Payroll Specialist is responsible for daily processing of invoices to vendors and will prepare the bi-weekly company payroll and process all payroll related transactions in the payroll system. In addition, may perform basic to moderately complex bookkeeping and accounting tasks associated with the preparation and maintenance of the company general ledger. This position will work closely with all departments and will have a good understanding of expenditures and general ledger coding.
Duties/Responsibilities:
Payroll

· Performs payroll processing and record keeping activities including terminations, retroactive adjustments, and other special processing.

· Responsible for processing and reconciling deductions including all forms of garnishments and taxes according to state and federal guidelines. Ensures timely and accurate payments to all agencies.

· Participates in implementing new payroll processes and communicates changes effectively to the field.

· Monitors timekeeping activity (excessive overtime; salaried exceptions; negative earned time; missed punches; etc.) and alerts managers to take appropriate action. Notifies Manager and HR Partners of any potential problems or abnormal patterns.

· Researches and resolves employee payroll issues by collecting and analyzing information. Interacts with employees and manager to help resolve issues. Audits payroll requests and alerts managers and HR Partners when payments appear to conflict with established pay policies and procedures.

· Processes unemployment requests for multi-state entities, and VOE requests for employees.

· Maintains general knowledge of payroll and related federal and state wage/tax laws.

Accounts Payable

· Processing vendor bills in Bill.com to correct general ledger accounts and company locations.

· Responsible for timely payment of vendor invoice approvals and payments

· Maintain Finance department email for receipt of vendor bills and filing invoices to proper locations

· Accept Cash transactions in QBO using the bank links and ensure proper categorization and general ledger input

· Assist with month end financial reporting and various routine journal entries

· Oversees Concur expense management system and adds, deletes, and manages users.

· Generates ad hoc reporting as needed.

· Participate in the ongoing development/establishment of accounting policies and procedures and operational strategies including the review and implementation of process and system changes.

· Complete applications for various entities for tax payments (SUI, SIT, Sales, Local Tax)

· Files all local and employee tax documents.

· Complete and process business licenses for all entities.

· Request and process Certificates of Insurance (COI) from insurance vendors as needed.

· Book the payroll entries in the accounting system monthly in partnership with our Director of Finance

· Interacts at all levels and with all stakeholders to produce timely, accurate results.

· Additional duties as necessary.
Required Skills/Abilities:
· Excellent organizational skills and attention to detail.

· Strong analytical and problem-solving skills.

· Must be self-motivated, energetic, proactive, creative and a problem solver.
Education and Experience:
· Franchise experience preferred but not required

· Minimum 2-3 years processing payroll required and/or processing Accounts Payable preferred.

· Associates degree in Accounting, business or related field required. Bachelors degree in relevant field preferred.

· Expert in QuickBooks Online, Excel, Paylocity and Bill.com - Preferred

· General accounting knowledge

· Extremely organized and detail oriented

· Strong data entry skills; highly accurate and analytical.

· Exceptional verbal and written communication skills.

· Ability to work independently and be willing to be led by others.

Other Requirements:

· Must love dogs.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Accounting: 2 years (Required)

Work Location: One location