Project Accountant

The Junior Project Accountant is responsible for the overall generation and distribution of governmental contract invoices, Deltek Costpoint operations and various other tasks as assigned to the accounting department.

Essential Functions of the Position

• Maintain contracts files updated with current proposals, modifications, award notifications, contract briefs, and any other relevant information.
• Keep track of modifications made to contracts including available funds, ceiling amounts, hours, and period of performance.
• Prepare fixed price invoices on a monthly basis according to contract requirements and send on 1st business day.
• Prepare T&M invoices on a monthly basis according to contract requirements. Reconcile and include required back-up (ie. timesheets) with submission. Send as required by contract, but no later than 7 business days.
• Prepare Cost-type labor invoices on a monthly basis according to contract requirements. Reconcile and include required back-up (ie. timesheets) with submission. Send as required by contract, but no later than 7 business days.
• Prepare Cost-type travel/ODC invoices on a monthly basis according to contract requirements. Reconcile and include required back-up (expense reports) with submission. Send as required by contract.
• Reconcile timesheets with the Project Labor Summary for each contract, monthly.
• Monitor corrections made to timesheets during each period to assure the billing process includes accurate data.
• Monitor Open Billing detail
• Inform the Contracts Department when funds are needed and/or 75% notices need to be sent.
• Process Sub-Contractor invoices.
• Responsible to following department procedures to meet established goals.
• Participate in seminars and trainings to improve knowledge and performance.
• Assist Cost Accounting Manager and CFO during internal and external audits by providing requested information.
• Other tasks as assigned by the Cost Accounting Manager and Controller (i.e. quarterly tax returns, benefit reconciliations, excise tax returns, and various other payroll tax returns)
• Assist Contracts in completion close-out process for each contract.
• Review and approve Expense Reports weekly.
• Track vendor invoices
• Work with various departments to obtain authorization/approvals for ongoing APs (ie. Verizon)
• Input and batch vendor invoices
• Cut checks and obtain approval from Cost Accounting Manager, CFO, and CEO
• Mail out payments timely
• Maintain AP files
• Reconcile Credit Card Statements

Supervisory Responsibilities

• No direct supervisory responsibilities.

Work Environment

• Indoor/Outdoor; exposure to external environmental conditions possible.
• Noise level can range from minimal to intense.

Minimum Qualifications

• bachelor’s degree in accounting or Finance
• Minimum GPA of 3.2 in major field of study
• Strong knowledge of Generally Accepted Accounting Principles [GAAP]
• Prior experience using Excel including pivot tables, macros and v-lookup functions
• Strong verbal and written communication skills
• Highly organized and thorough in completion of tasks

Education and/or Experience

• Bachelor’s degree in accounting or related field with a minimum GPA of 3.2
• Excel spreadsheet skills required.
• Accounting software user experience preferred; Deltek CostPoint experience preferred

Security Requirements

• Must be a US Citizen.