Administrative Assistant

POSITION SUMMARY 

Supports the Office Manager and Leadership Team in day-to-day administrative duties ensuring the office is supplied and everyone is able to function at the highest level.  Provides administrative support and oversees other projects as needed. May handle administrative Human Resources duties as well.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Assisting with special events planning and employee celebrations
• Helping Office Manager with HR administrative functions and Bookkeeping responsibilities
• Coordinating community service opportunities for RSA employees
• Writing bi-montly company newsletter
• Organizing weekly office lunches and monthly office breakfasts
• Keeping the office are tidy and keeping supplies stocked
• Taking meeting notes and maintaining meeting agendas 
• Handling requests appropriately and in a timely manner
• Assembling and categorizing facts and figures for written computation and calculations
• Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
• Exercising administrative judgment and assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Associates degree preferred but not required
• Two years of related experience or relevant coursework
• Great oral and written communication skills

• Excellent Microsoft Office and Google Suite skills/experience
• Discretion and confidentiality
• Outstanding organizational skills and a desire to help someone else succeed

PHYSICAL DEMANDS AND WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 

While performing the duties of this position, the employee is occasionally required to stand; walk; sit: and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.  

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.