What are the responsibilities and job description for the Executive Assistant position at Reformation?
Who We Are:
Reformation is a fast-growing company that proves fast fashion and sustainability can coexist. With both our HQ and our own factory based in Los Angeles, we combine stylish, vintage-inspired designs with sustainable practices. We release limited-edition collections every week on our website and in our brick and mortar stores.
We are a future focused organization committed to the belief that the problems facing our planet and society can be solved through innovation, common sense and education. Being naked is the #1 most sustainable option. We're #2.
Executive Assistant:
The Executive Assistant is responsible for providing executive level administrative support to our Chief People Officer, Chief Operating Officer and Chief Financial Officer. You must have the ability to problem-solve, be forward thinking, communicative and anticipate needs. This is an incredible opportunity to be privy to all areas of the business and grow within an incredibly dynamic and fast paced environment. But let’s be honest with this privilege comes the need to have a mature attitude and seasoned respect to take on everything that comes your way, after all we are in the business of changing the world and that’s no soft topic.
What You’ll Do:
- Prioritize incoming information and/or appointments.
- Effectively manage complex business calendar and executive's schedule. Communicate calendar changes to those affected in a timely manner.
- Work in an environment where multitasking is the norm; A problem-solver.
- Stay updated on executive's priorities on a daily basis
- Schedule touch bases and staff meetings with direct reports. Troubleshoot as needed.
- Provide current agendas and necessary materials to prior to meetings. Keep executives informed of time/date/location changes of meetings
- Strong writing skills; the ability to create correspondence on behalf of CPO, COO and CFO with some direction.
- Arrange executive travel
- Prepare and compile presentation documents
- Complete and reconcile invoices and expense reports
- Receive and screen telephone calls
- Perform other duties and responsibilities as assigned
What You’ll Need:
- 5 years experience as an Executive Assistant providing support to a senior executives
- Advanced PC skills (proficient using Google Suite, Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet)
- Excellent interpersonal and communication skills (written and verbal)
- Analytical, strong problem solver and extremely organized
- Ability to multitask, juggle numerous projects, competing priorities and tight deadlines simultaneously while maintaining quality
- Strong adaptability, flexibility and resourcefulness
- Ability to exercise independent judgment and make decisions
- Demonstrated ability to maintain a high level of professionalism and confidentiality
- Bachelor’s Degree preferred
Extra Credit:
- You love environmental sustainability and community.
- Big plus if you have experience working at a retail company previously or a passion for clothing!
Who You Are:
- You are incredibly smart.
- Your colleagues love working with you; your manager loves having you in the boardroom
- You can set targets and manage a cross-functional effort to achieve those targets.
- You motivate others; you communicate clearly; you inspire your coworkers.
- You are a collaborative, hard working, problem solver, who leads by example.
- You are way above average, and only want to work at a place that is nowhere near average.
Benefits & Perks:
- Health, vision, and dental insurance for eligible employees
- Paid vacation, sick, holidays & volunteer time-off for eligible employees
- Mission based company casual and entrepreneurial work environment
- Clothing discount, dog-friendly office, company events parties and much more
- 401K with company match
To Apply:
Please submit your resume and a short cover letter telling us about yourself and why you are a great fit for Reformation!
Reformation requires all employees to be fully vaccinated for COVID-19 prior to starting work. Reformation is an equal opportunity employer, and will consider requests for exemption from this policy as a reasonable accommodation where it can do so absent undue hardship, consistent with federal, state, and local law.
The Reformation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or protected veteran status
Some light reading - Vogue, Forbes, Eco-Age
CCPA disclosure notice here.
