What are the responsibilities and job description for the Plant Administrative Assistant position at Refresco Brand?
Make a Difference in YOUR Career!
Our vision is both simple and ambitious: to put our drinks on every table.
We are the world’s largest bottler for retailers and A-brands. Our products are distributed worldwide from our production sites in Europe and North America. Although our own branding may not appear on the labels of the beverages we produce, there is a good chance you are reading this while sipping one of our drinks.
Our ambition is to continually improve and it’s what keeps us at the top of our game. We are solutions-based. We are innovative. We seek out new challenges and conquer them. This is our company ethos, but it’s our people’s too: Refresco is at the cutting edge of a fast-moving industry because we have passionate people pushing the boundaries of what’s best.
Stop and think: how would YOU put our drinks on every table?
Position Description
The Plant Administrative Assistant is responsible to provide efficient administrative and general support. The successful candidate provides financial, administrative and clerical support by ensuring invoice processing is completed by verifying and reconciling invoices to purchase orders according to established policies and procedures in an efficient, timely and accurate manner.
Essential Functions:
- Greet and assist visitors as they enter the facility appropriately and professionally as the first impression of the facility.
- Prepare & send interoffice mail.
- Purchase Order Subject Matter Expert – Full knowledge of how to write and receive purchase orders. Understanding of accounting structure to properly assign account coding.
- Vendor Management – Process vendor set-up requests. Assist vendors with invoice inquiry.
- Maintain purchase orders – Regularly review purchase orders to set up Delivery Complete and Final Invoice flags. Also ensures timely receipt.
- Work with the production team to gain an understanding of downtime logs, production lines and equipment, ProdReps and BPCS.
- Create spreadsheets and reports using MS Office software
- May post and reconcile shop orders daily.
- This individual will work both alone and as part of a team reporting to the Sr Director of Operations with a dotted line to the Plant Controller.
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Requirements
Education & Experience:
- High school diploma/GED required with a solid background in administration assistance.
- Previous experience with accounts payable is preferred. SAP experience preferred.
- Bilingual in Spanish is highly preferred and desirable.
Position-specific skills:
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Strong organization and communication skills, ability to multi-task while paying attention to detail and working in a high volume, fast-paced environment.
- Ability to speak effectively and interact with all levels of management.
- Ability to manage multiple assignments and coordinate activities to meet specific deadlines.
A Career with Refresco
Refresco offers a competitive salary and comprehensive benefits, which include:
- Medical/dental/vision insurance
- Life insurance
- 401(k) savings plan with company match
- Paid holidays and vacation
- Well-being benefits
- Discount programs
Join Refresco TODAY and enjoy a rewarding CAREER!
Any employment agency, person, or entity that submits a résumé to this career site or a hiring manager does so with the understanding that the applicant's résumé will become the property of Refresco Beverages, Inc. Refresco Beverages, Inc. will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person, or entity.
Employment agencies that have agreements with Refresco Beverages, Inc., and have been engaged in a search shall submit résumé to the designated Refresco recruiter or, upon authorization, submit résumé to this career site to be eligible for placement fees.
