Event Logistics Coordinator

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Regular and consistent attendance
• Communication to the field surrounding group reservations, private screenings, and business events.
• Ordering and coordination of auxiliary equipment, catering, and onsite managers
• General phone work
• Researching pricing and availability of miscellaneous services
• Gathering signed agreements and required certificates
• Gathering and processing event invoices
• Pre- and post-event correspondence with vendors and theatre personnel
• Assisting field personnel with questions, troubleshooting and event issues
• Must be available nights and weekends during time and dates of events for theatre and vendor support

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional Skills:

• Exceptional telephone, email etiquette and communication skills
• A “can-do” positive attitude
• Ability to multi-task
• Excellent organizational skills
• History of teamwork and willingness to contribute to a growing complex business
• Ability to think strategically and execute methodically
• Superior verbal and written communication skills
• History of teamwork and willingness to grow, develop, and contribute in an emerging complex business.
• High attention to detail and proven ability to manage multiple, competing priorities simultaneously
• Ability to function well under pressure
• Ability to succeed within a complex multi-department environment
• Creative thinker, self-starter/entrepreneurial spirit
• Excellent time management skills
• Clear customer-focused attitude

Education/Experience:

Some college (Associate’s, Technical or Bachelor’s Degree).  Minimum of one-year theatre experience or two years of event planning, hospitality experience required.  Event planning experience preferred.

Certificates, Licenses, Registrations:

None

Language Ability:

Ability to read and comprehend basic instructions and compose simple correspondence. Ability to effectively present information one-on-one and small group situations to customers, clients, and other employees of the organization. 

Math Requirement:

Must be able to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions. The ability to handle unhappy customers is extremely important.

Computer Skills:

Must be proficient in Microsoft Outlook and Excel.

Supervisory Responsibilities:     

This position has no direct supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the environment is moderate.             

Physical Demands:                                    

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.  The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  The employee is occasionally required to lift up to 25 pounds.