What are the responsibilities and job description for the Accounts Payable Specialist position at Region 18 ESC?
Job Title: Accounts Payable Specialist Exemption Status/Test: Nonexempt
Reports to: CFO Date Revised:
Dept./School: Business Services
Primary Purpose
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.
Qualifications
Education/Certification:
Accounting
None.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Building/Campus Kermit ISD
Start Date 2024-2025
Reports to: CFO Date Revised:
Dept./School: Business Services
Primary Purpose
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.
Qualifications
Education/Certification:
- High school diploma or GED
- Knowledge of basic accounting procedures
- Ability to use personal computer and software to develop spreadsheets, databases and do word processing
- Proficient in keyboarding, 10-key numerical data entry, and file maintenance
- Ability to communicate effectively
- 1-year accounting-related experience at clerical level
Accounting
- Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
- Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
- Input data into accounting system.
- Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain vendor files and set up new accounts and make changes as they occur.
- Receive incoming calls, answer questions, and direct calls to the proper party.
- Follow district safety protocols and emergency procedures.
None.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Building/Campus Kermit ISD
Start Date 2024-2025
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