Executive Assistant

Find your WHY at Reid Health

A successful Executive Assistant will be professional, polite, attentive, and accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication with demonstrated ability in minute preparation. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. An Administrative Assistant utilizes considerable latitude, judgment, and independent decision-making in response to situations and people, assessing the relative importance of issues/people and prioritizes based on those judgments. Promotes and acts as a role model for CARE principles (Courtesy, Positive Attitude, Respect, and Enthusiasm) throughout the health system, always exhibiting Key Service Behaviors (KSB) .

Let's Shine. Together.

Our values of Excellence, Empathy, Integrity and Accountability are essential to exceed our customers’ expectations. At Reid, we look for individuals who believe in our core values and demonstrate a genuine desire to make a positive impact to those we serve. We take pride in employing people who show up every day with a commitment to these values along with our mission and vision. We are one team working toward a common goal of providing outstanding customer care and service to our communities. If you have a calling to serve and are looking for meaningful and purposeful work, Reid Health is the place for you.

To lead our communities to well-being, one person at a time. It is not just what we do – it is who we are.

Overview Of Responsibilities

• Greet visitors to the Administrative Suite in a friendly and sincere manner, at minimum making eye contact with and greeting customers, visitors, and staff.
• Answer telephone for main Administration line
• Acts as a liaison for those presenting to Administration, in person or via phone, with a complaint, in accordance with policy.
• Proficiency in Outlook, Smartsheet, Word, Excel, Visio, and PowerPoint to generate reports, create presentations, transcribe minutes, and conduct research.
• Provide real-time calendar and scheduling support to Vice Presidents and others as assigned by booking appointments to avoid conflicts yet ensure timely follow-up.
• Assists with system administration for HealthStream
• Maintain records of all system licensure and accreditations, including off-site locations, as appropriate.
• Processes credit card reconciliation and check requests via Infor
• Supports the Events Committee and associated tasks
• Make travel arrangements, booking conferences along with assessing and arranging travel needs such as flights, cars, hotels, and restaurant reservations.
• Maintains accurate email groups as assigned
• Collect and maintain inventory of office equipment and supplies
• Performs Safety Representative responsibilities for Administration
• Provides clerical support to Executive Team in copying, faxing, scanning, mailing, filing and other tasks as assigned.
• Assists Executive Team with any project as assigned and is available for attendance at evening meetings or functions as necessary.
• Responsible for providing secretarial support at committee meetings, as assigned. Support includes timely & accurate meeting agenda and materials preparation, mailing of meeting materials at least 7 days in advance of the meeting, minute taking/preparation/editing, meeting calendar management for attendees, meeting notices, and meeting preparation.
• Assists Chief Administrative Officer and Executive Assistants in the performance of their duties and relieves in their absence. Cooperates with others to balance the workload and meet project deadlines for all the Administration team.
• Open, sort and distribute incoming correspondence, including faxes and interdepartmental mail
• Other duties as assigned, requested and/or necessary.
• This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.
  
  

Education/Experience

Education required: Associate’s Degree

Experience Required: Minimum of two years previous experience in a professional office setting

Education Preferred: Bachelor’s Degree

Schedule Details

Day Shift. 40 hours weekly. 8:30 am until 5:00 pm, Monday - Friday

What We Offer

Unexpected Perks - Daycare, Doordash, SmartDollar, Daily Pay, therapy dogs, massages, Forbes rated Best Places to Work 2022

Stay Connected

Not quite what you are looking for? Submit your information here for general consideration. One of our employment specialists will be in touch with next steps.

Other Information

EEO Statement: Reid Health is an Equal Opportunity Employer

No Search Firms:

Reid Health does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at Reid Health via email, the internet or in any form and/or method without a vaild written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by Reid Health.

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