BUSINESS OFFICE MANAGER

Our Company: Overview: Responsibilities:

• Manages day-to-day- business and administrative functions for multiple programs
• Develops implements and maintains internal financial controls for the service sites, including all Pcard duties, supervising and preparing payroll, processing mileage and expense reports and maintaining fixed asset systems
• Ensures accurate client billing by overseeing the collection and input of data into the company system(s). Works with Executive Director and billing/collection staff to ensure maximum reimbursement to clients (if applicable) and company
• Oversees accounts payable processing including invoice coding to General Ledger Account and locations in Oracle, batch control/summary approval, approve weekly report, submit batches and organize invoices that are routed to the Resource Center, and review/sign the accounts payable check register, follow up on late payments or other issues
• Acts as liaison to select Corporate departments for administrative functions including finance, Human Resource Information System, billing, accounts payable, and payroll
  Initiates and maintains current employee and contract personnel files in compliance with company policies and procedures, and all applicable licensure/certification/accreditation requirements. Works with supervisors to ensure collection of all necessary current documentation within required timelines. Closes/archives personnel files per company policy/procedures
• Performs all managerial duties including ensuring new employees are oriented, complete training, and are informed of company policies and procedures, responding to employee inquiries regarding benefits, payroll, expense reimbursement, office systems and related information, and ensuring employee data in Human Resource Information System is accurate
• Supports administrative and clinical core staff by completing correspondence and memos, scheduling appointments and meetings, filing and retrieving documents. Recommends/makes arrangements for temporary office help as needed
• Performs other duties as assigned

Qualifications:

• A minimum of an Associate of Arts Degree in Business or the equivalent
• A minimum of five years administrative office experience
• Advanced computer software (Microsoft office) and data entry skills
• Basic knowledge of medical terminology and medical office insurance billing preferred
• Excellent organizational, customer service, and oral/written communication skills

About our Line of Business: ResCare Community Living has four decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental or cognitive disability. Our community living services are provided in 27 states with several thousand programs and a comprehensive range of high-quality services, including: Community Living, Adult Host Homes for adults regardless of disability, Behavioral/Mental Health Support, In-home Pharmacy Solutions, Telecare and Remote Support, Supported Employment and Training Programs, and Day programs. For more information, please visit www.rescarecommunityliving.com. Follow us on Facebook and LinkedIn.