Operations Manager

Operations Manager

Nonprofit experience is a plus

Location: In the Tallahassee Florida area

Work is remote: There is no office, however proximity to Executive Director is required.

Strong Leadership

Ability to work with Executive Director – defer to her and take the lead. Open to growth and learning.

• Lead meetings as necessary.
• Understand and evaluate the budget(s) and help to make operations decisions.
• Financial
• Interface with Accountant and Bookkeeper to oversee outflow of money, receipts, coding, reporting (actual to budget), eventually growing into managing the budget process.
• Supervise Payroll process
• Logistics
• Creating and maintaining a virtual office space – organize online files, calendaring functions, meeting schedule, project management and communication tools.
• Create and oversee systems for team meetings, schedules, routines, responsibilities, etc.
• Oversee Board Meeting logistics: scheduling, agenda, prepare and distribute materials, board meetings minutes
• Managing cycle of correspondence: Newsletters, CoPOST correspondence,
• Facilitate Operations Meetings: team communications, questions, forward progress
• Oversee Mail Process
• Oversee Inventory Process
• Human Resources
• Creating and maintaining an employee handbook
• Organizing annual team trainings and retreats
• Interviewing
• Onboarding new employees and contractors
• Review process
• Involvement in hiring process
• Program Implementation
• Implement future programs
• Interface with resident requests to Human Kindness Foundation
• Oversee Event and Program Logistics – retreats, ______, _______.
• Handle logistics of newsletter distribution
• Coordinate shipping function for volunteer and Chaplin materials; maintain inventory.
• Employee and Contractor Supervision
• Oversee Octavia implementation of social media process and other duties
• Oversee Data Analysts in role of
• Supervise future team members as organization grows
• Back up for mail collection
• Donor Communications
• Other duties as assigned