What are the responsibilities and job description for the Executive Assistant to CEO position at RevRoad?
Overview
RevRoad is seeking an executive assistant for our Chief Executive Officer. This role is a full-time salary position and will require you to work in-office at our Provo HQ. As the Executive Assistant, this individual will perform a broad variety of administrative duties.
We are looking for a passionate, enthusiastic, trustworthy, team player with good judgment and the ability to work in a fast-paced environment and adapt quickly to changing needs and priorities. Excellent communication and attention to detail skills are vital in this role. Grit, Growth, and Gratitude (RevRoad values) must be evident from your work history and references.
Duties and Responsibilities
Core duties and responsibilities include the following. Other duties may be assigned.
Executive Assistant
- Proactively manage and maintain the executive calendar including scheduling appointments, internal/external meetings, and conference calls
- Proactively manage all email correspondence for the CEO
- Coordinate travel itineraries, flights, hotel accommodations, rental car, and other travel needs
- Proactively draft and edit correspondence, communications, presentations, and other documents on behalf of the executive team
- Serve as a liaison with internal staff at all levels
- Prepare agendas for meetings, including briefing materials and presentations
- Take detailed notes for all meetings
- Interact with external partners as well as RevRoad leadership
- Provide assistance and support to Executive Team on various projects such as new employee onboarding, portfolio onboarding, and graduation, RevRoad Board calendar planning, and staff communication
- Assist the events team with all company events, meetings, & luncheons
- Attend events and activities to help advance the work of RevRoad
- Support senior staff on other projects as needed
- Ability to engage with government kinds of initiatives and grants
- All other duties as assigned by your executive.
Competencies
- 3-5 years of office administration experience
- 3-5 years of executive assistant experience
- Expert proficiency in Microsoft Office, Google G-Suite, Asana, & Slack (required)
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- A high degree of professionalism in dealing with diverse groups of people, including board members, investors, partners, senior executives, staff, and community leaders. Commitment to establishing and maintaining effective organizational systems within an office environment
- Maintain a high level of confidentiality with the information you are privy to
- High level of professionalism and a strong ability to relate to people of all business levels
- Effective interpersonal communication style
- Proven ability to prioritize and manage multiple tasks simultaneously with little direction
- Strong problem-solving skills
- Be proactive and take initiative to stay ahead of needs
- Ability to be flexible with your schedule
Education & Experience
Bachelor’s degree or 3-5 years of equivalent work experience.
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