Associate Registrar

Rhodes College
Crawfordsville, AR Full Time
POSTED ON 6/3/2022 CLOSED ON 9/28/2022

Job Posting for Associate Registrar at Rhodes College

Job Title: Associate Registrar Department: Registrar Job Description: The Associate Registrar manages day-to-day operations in the Office of the Registrar. This position requires the ability to interpret college policies, accurately update student records, and offer general advising support to students, faculty, and staff. The Associate Registrar is the primary contact for graduating students navigating degree completion. Required Education Bachelor's Degree is required. Master's Degree is preferred. License/Certification Required None Job Requirements: Minimum of five (5) years of higher education experience required; previous experience in a Registrar's Office preferred. Proficiency with Microsoft Office is required; proficiency with database maintenance and reporting is preferred; experience with Workday, Banner, DegreeWorks Scribe, DegreeWorks, and EMS academic scheduling is preferred. Working knowledge of college academic policies and processes. Ability to work effectively and maintain confidentiality with students and their families, faculty, staff, and alumni. Must exhibit professionalism in working effectively with diverse constituencies. Demonstrate ability to organize numerous projects requiring attention to detail and consistently meet deadlines. Strong organization and technology skills required. Excellent written and oral communication skills required. Job Responsibilities: Assist the Registrar with the course schedule, student registration, final exam schedule, midterm and final grade processing, and degree conferral for each semester or term. Maintain timely updates in DegreeWorks Scribe, complete annual review of College Catalogue requirements and update DegreeWorks as needed and Scribe for new majors/minors/programs. Coordinate the review of senior students’ DegreeWorks for graduation verification. Assist students with DegreeWorks graduation verification questions/concerns. Ensure timely review of graduating student records each academic year. Serve as member of Workday Student project implementation team. Become familiar with system functionality. Assist in configuring, testing, and validating data. Subject matter expert in Academic Foundations, Student Records, and Curriculum and Advising Workstreams. Train and support Assistant Registrar, Registrar Data Specialist, and student employees on business operations of the Registrar's Office. Assist Registrar with planning and preparation for the commencement ceremony. Maintain student records; update student records with transfer and study abroad credits, update student records related to approved grade changes, and update transcripts to reflect to non-credit bearing activities. Serve as liaison between Rhodes Office of the Registrar and local consortium colleges. Maintain student records, registration, and grade entry. Facilitate approval process for major and minor substitutions. Analyze and update individual student records as needed. Assist with classroom assignments using EMS academic scheduling. Maintain course waitlist process, including priority lists for faculty, seat availability and course capacity, and batch processing. Regular attendance is an essential function to perform the duties of this position. Other duties as assigned. Physical Demands: General office environment that requires sitting on a constant basis. The candidate will perform computer work, keyboard use, and telecommunications on a frequent basis. Manual dexterity will be required to perform keyboard and writing activities on a frequent basis. Visual acuity is required on a frequent basis to read and review print and electronic documents. Reaching and pushing/pulling with a force of up to 10lbs will be performed on a rare basis. Mobility of the candidate will be sufficient to allow moving about the office and to and from the building on an occasional basis. The physical demands must be met to successfully perform the essential functions of this job.
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