Project Coord – Real Estate Due Diligence

Rimkus (www.rimkus.com) is a worldwide leader in Engineering and Technical Consulting. Rimkus experts specialize in building envelope, engineering, forensic consulting, dispute resolution, construction management services, and solutions built for the environment.

NOW IS THE TIME to join this growing and stable company!  We offer our full-time employees a competitive salary, bonus opportunities and a full benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement! 

Overview

The Project Coordinator is responsible for wide range of administrative and coordination duties, including project management assistance, staff scheduling, and subcontractor engagement and coordination. This position provides the opportunity to work on multiple concurrent projects with minimal oversight. This individual would be joining and working with our experienced group of professionals, all prepared to provide the training and mentoring necessary to achieve a successful career for any interested candidate.

Essential Job Functions

• Coordinate staffing for 400 projects annually, inclusive of hiring subcontractors – obtain pricing, availability, and issue work orders
• Track all staff and subcontractors via Rimkus’ scheduling platform (Ganttic)
• Manage subcontractor databases
• Liaison with other Project Coordinators regarding project setups and staff schedules
• Weekly reporting of staffing capacity to the Administrative Operations Manager  
• Distribute relevant project documents to staff and subcontractors as received from clients or obtained through research
• Initiate and manage project collaboration through SharePoint and Microsoft Planner 
• Request Certificates of Insurance (COIs) from subcontractors and/or Rimkus insurance broker
• Order zoning and termite inspection reports from third-party vendors
• Conduct property research and order environmental database reports
• Submit Freedom Of Information Act (FOIA)  requests to state and local municipalities across the country
• Utilize GoCanvas to set up large multi-family projects, create photo logs and unit walk spreadsheets
• Assist in word processing and formatting of technical documents for final assembly and submittal to clients
• Perform other duties as assigned 

Required Education and Certifications 

• Bachelor’s degree desired, but not required
• Minimum of 5 years work experience in a professional office setting

Required Skills and Abilities 

• Independently problem-solve and work autonomously with a sense of urgency 
• Conduct yourself with business integrity 
• Exceptional writing, grammatical, and verbal communication skills 
• Advanced computer literacy  
• Ability to meet deadlines without exception 
• Advanced computer literacy
• Experience with PowerPoint, Excel, and Project Management tools (Planner/Ganttic/3E) for analyzing, organizing, visualizing, tracking, reporting, and communicating plans and project status.
• Effective communication skills and comfortability interacting with diverse teams.
• Keen attention to detail.
• Excellent analytical and problem-solving abilities.
• Self-starting work ethic to sustain an effective remote work environment.

Physical Demands, Overtime, and Travel Requirements

Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, bend, crouch, hear, and talk (must be able to speak and communicate clearly with employees). Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

There will be some occasions where overtime (or working after normal business hours) will be required to meet the demands of the position. 

Some out-of-area and overnight travel may be required for training purposes.

The Salary Range for this position is $50,000.00 - $55,000.00 and is dependent on education, experience, location and certifications/licensure.

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.

At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions.

Rimkus is an EEO/Affirmative Action Employee and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status. 

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Salary : $50,000 - $55,000