Office Administrator

We are looking for an Office Administrator primarily responsible for managing the tasks and processes related to selling and buying commercial real estate, as well as fulfilling administrative duties.

Summary: We’re in search of a highly organized, detail-oriented office administrator to oversee our daily operations and ensure our business runs efficiently. Our ideal candidate is a quick problem-solver, and positive team player.

Responsibilities:

· Responds to phone calls, emails, social media, and website inquires professionally, and in a timely manner

· Data entry and file management

· Creates and organizes prospect/client files, and oversees customer relationship management database

· Produce and update new listings and assist with marketing to ensure social media, photos, signs, and other materials are placed appropriately

· Additional duties include managing social media, marketing, ordering supplies, maintain office equipment and general office maintenance

· Manage key inventory (check out system)

· Basic bookkeeping task in QuickBooks Online, such as accounts payable & receivables, payroll processing and payroll taxes (automated)

· Prepare end of month reports

· Support the team: You will be the go-to person for our agents, providing administrative assistance, guidance, and resources. Your exceptional communication skills and customer-oriented mindset will be essential in building strong relationships within the office

· Streamline processes: We value efficiency and effectiveness. You will have the opportunity to identify areas for improvement and implement streamlined systems to enhance our office operations. Your expertise will help us maximize productivity and minimize inefficiencies

· Maintain a welcoming environment: You will play a pivotal role in creating a warm and welcoming atmosphere for our clients and team members. Your positive attitude and professional demeanor will be crucial in ensuring everyone feels valued and supported

Qualifications:

· Computer literate, Microsoft proficient, proprietary web-based applications, and comfortable learning new programs quickly and efficiently

· Excellent organizational and multitasking skills, with a keen eye for detail.

· Use of proper spelling/grammar; solid written and verbal communication skills

· Task oriented with high quality, organized, able to re-prioritize throughout the day, strong sense of urgency, and personal accountability

· Ability to quickly adapt and learn in a fast-paced & professional work environment

· Real estate experience helpful, not required

All inquiries, applications and interviews are confidentialWe are looking for an experienced Office Administrator to join our team. The successful candidate will be responsible for providing administrative support to the office, including managing calendars, scheduling meetings, coordinating travel arrangements, and providing general office management. The ideal candidate should have excellent organizational and communication skills, as well as the ability to multitask and prioritize tasks efficiently.

Responsibilities:

• Manage office operations and procedures.
• Maintain office supplies and equipment.
• Organize and coordinate meetings, conferences, travel arrangements, and other events.
• Answer phone calls and emails from customers and clients.
• Develop and implement filing systems.
• Ensure accuracy of data entry into the system.
• Provide administrative support to the team.
• Maintain records of office expenses and costs.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Bismarck, ND 58501: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Administrative experience: 2 years (Required)

Work Location: In person

Salary : $34,500 - $43,700