What are the responsibilities and job description for the Legal Assistant position at Robert Half?
Our client is a premier national law firm. They are seeking to add a Legal Assistant to their team in Stamford, CT. The Legal Assistant is responsible for managing, producing and processing administrative and client-specific information. Providing support to timekeepers and working as part of a virtual support team, the Legal Assistant is responsible for complex work that requires knowledge of corporate practice, knowledge of procedures and filing requirements government agencies, and knowledge of and adherence to compliance policies (e.g. conflicts of interest, privacy, deadline docketing, misuse of inside information).
Responsibilities:
- Type, edit, format and proofread a variety of moderate to complex documents
- Independently perform full range of administrative support (full calendar management, travel arrangements, meeting facilitation, expense tracking)
- File management and organization (both digital and paper). Establish and maintain client, departmental and administrative files and workspaces timely using established firm and department protocols for FileSite and document naming conventions
- Delegate work to firm resources to effectively complete work assignments
- Assemble documents in preparation for client transactions and filing with agencies
- Understand month-end closing schedule and remind timekeepers that time must be released in InTapp to meet closing deadlines
- Edit billing narratives according to firm time entry standards in CMS or Prebill Viewer, including performing tasks within the Prebill Viewer
- Manage and track administrative aspects of client/matter intake and management of the matter once opened, enter/obtain required information, identify New Business Intake "NBI" stage, finalize the draft engagement letter; communicate client billing standards and rates to appropriate individuals, ensure final engagement letter is provided to Matter Maintenance and stored in Virtual Files
- Leverage firm tools, such as the portal and firm workspaces, to locate information, e.g. timekeeper standard billing rates, firm discounted rates and rate ranges; firm time-entry standards and non-billable time recording
- Leverage QuickLook to obtain financial and other information
- Basic Lexis and internet research, as needed
- Work with other timekeepers and legal assistants when required to complete assignments and meet deadlines
- Remind timekeepers of deadlines and anticipate their needs to enable them to focus on client/firm related matters
