What are the responsibilities and job description for the Executive Assistant position at Rose Associates Inc.?
Westbeth is located in the former home of Bell Labs in the West Village, opened in 1970 as one of the first nonprofit live/work housing complexes for artists. Home to nearly 400 artists and their families, Westbeth provides spaces for artists in all disciplines and has been a creative force in the artistic life of New York City for over fifty years.
We are seeking an Executive Assistant to join the office of the President, comprised of the President & CEO and Government Liaison & Capital Projects Specialist. This role will involve balancing shifting priorities and a heavy work-load in a fast-paced environment.
A strong candidate will serve as a strategic partner in the office of the President, take ownership of projects, and provide support on all urgent matters. This position is full time with full benefits and FSLA non-exempt. Work will take place primarily in person during typical business hours but some evening and weekend hours will be required.
Job Duties within the Office of the President:
·Assist in setting and maintaining priorities
·Serve as Board Liaison for the office of the President
·Independently and proactively manage projects
·Manage inboxes, contacts and calendars
·Attend meetings, take minutes and notes
·Draft correspondence and related communications
·Work with administrative team members to build and maintain filing system
·Other duties as assigned
Qualifications:
- Willing to take ownership of special projects within the office of the President
- Organized and detail-oriented
- Comfortable and proficient with technology and with the ability to learn software applications
- Observant, proactive, with excellent time management and the ability to prioritize time-sensitive projects
- Comfortable working with a diverse community of creative individuals
- Comfortable handling sensitive and confidential information professionally and with discretion
- Willing to work a flexible schedule with daily and evening check-ins with the office of the President
- A good sense of humor and curious mind required
- Interest in the arts, culture, and design preferred but not required
Westbeth is an Equal Opportunity Employer
No phone calls, please
Job Type: Full-time
Work Location:
- One location
Work Remotely:
- No
Work Location: One location