Contracts Administrator

Employment Category: 

Part-Time, Non-Exempt Employee

This position may become full-time in 2022.

Employee works 20 hours per week: Monday through Friday between the hours of 8:00 am-5:00 pm PST; 

Employee’s schedule may be changed by Employer from time to time. 

Reports to:

Primary Supervisor: Finance Manager

Purpose of this Position:

The Contracts Administrator is responsible for managing all company contracts and will have great attention to detail when reviewing all aspects related to the contract.

Qualifications: 

• 2-3 years of experience in contract review and writing, preferably in the cybersecurity or IT industry
• Ability to understand contract formation
• Ability to understand RFP requirements and ensure they are addressed in our proposals
• Bachelor’s degree in English, Communications, or Journalism preferred, or equivalent experience
• Strong knowledge of Google Suite (Drive, Docs, Sheets, Forms) and Microsoft Office Suite (Word, Excel, PowerPoint)
• Exceptional written and verbal communication skills
• High degree of flexibility with the ability to work in a small, fast-paced environment
• Thorough and detail-oriented, organized, with excellent time management skills
• Ability to quickly learn, understand, and evaluate current and new tools
• Self-starter who can work independently with a proactive attitude

Physical Requirements:

• Ability to sit at a desk for long periods of time. 
• Ability to clearly communicate with staff and customers through verbal and written communications. 
• Ability to type, hand write, use computers and answer phones daily.

Duties & Responsibilities:

• Maintain all contracts for the company including sales contracts from inception to execution, including contract dates, expiration, and deadlines
• Ensure that activities are conducted according to policies and procedures of the Company
• Manage and coordinate activities within the contract administrative process
• Review current proposal templates and make improvements as necessary
• Research and understand current & new service offerings
• Edit language in current contracts as needed based on research and industry best practice
• Create contract templates for new service offerings
• Ensure consistency across all contract templates including but not limited to the company’s message, style/design, terms and conditions, etc
• Generate proposals/statements of work (SOWs) and quotes
• Create proposals/SOWs and quotes for sales team members
• Send and follow-up on proposals/SOWs and quotes as needed
• Edit and create product IDs in quote system
• Review current product IDs on a quarterly-basis to ensure consistency