What are the responsibilities and job description for the Clerical Assistant position at Rutgers University?
Position Details
Position Information
Recruitment/Posting Title
Clerical Assistant
Posting Number
22TM0450
Department
SAS - Physics & Astronomy
Overview
The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
The School of Arts and Sciences promotes anti-racist, inclusive, equity enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Clerical Assistant for the Department of Physics & Astronomy.
Among the key duties of this position are the following:
- Provides general clerical/office support to the Department of Physics & Astronomy, Graduate and Undergraduate office, Department Administration and Business office.
- Responsibilities include data entry and queries in various online Rutgers Systems, basic record keeping, tracking spreadsheets, emailing/communicating with faculty and staff, filing paperwork both paper and electronic. Microsoft Office and Adobe Acrobat Professional applications are primarily used .
- Prepares travel and business expense reimbursements using Rutgers Systems.
- Assists in department organization and planning activities.
- Other Duties as assigned.
COVID-19 Immunization Requirement
Under Policy 60.1.35, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Position Status
Part Time
Hours Per Week
19.5
Daily Work Shift
Work Arrangement
This position may be eligible for a hybrid work arrangement. (Approval form must be attached)
FLSA
Nonexempt
Position Salary
$15-$18/hour
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience
- High School diploma or equivalent, and/or up to 4 years of relevant experience.
Certifications/Licenses
Preferred Qualifications
- Prior working experience in a higher education environment also preferred.
- Proficiency in Microsoft Applications (Outlook, Word, and Excel).
- Good communication and customer service skills, excellent organization skills, attention to detail, computer literacy, and the ability to manage multiple tasks simultaneously.
- Knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.
Required Knowledge, Skills, and Abilities
- Relevant experience in an administrative function.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Open Date
07/26/2022
Posting Close Date
10/19/2022
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Busch (RU-New Brunswick)
City
State
Location Details
Piscataway, NJ 08854
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Infection Control and Safety
This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.
Salary : $15 - $18
Dispatch/Clerical (DSR) - Piscataway
Diakon Logistics -
Piscataway, NJ
Assistant Manager
Taco Bell -
Asbury Park, NJ
Medical Assistant
Consensus Medical Group LLC -
Spring Lake, NJ