Executive Assistant

We are currently searching for an Executive Assistant to provide support to our Innovation site in San Jose. This position is onsite at this location, reporting to Senior Vice President and General Manager.

Qualifications

• Excellent verbal and written communication skills

• Strong organizational and project management skills, with the demonstrated ability to anticipate executive's needs

• Strong Excel, PowerPoint, and calendaring skills, conference call set up, conferencing programs

• Minimum of 8 years of applicable administrative experience supporting VP, SVP, Or C-level executives, ideally from a fast-paced Manufacturing/Tech/Software company

• Strong calendar management skills

• Must have strong initiative, self-motivation and high standards of excellence

• Ability to work successfully in a team environment and build effective working relationships

• Exercise discretion and judgment in handling highly sensitive and confidential information

• Exceptional organizational, time management and problem-solving skills

• Ability to juggle multiple tasks with accuracy and achieve deadlines under pressure

• Must have outstanding attention to detail

• Ability to adapt to changing priorities in a deadline-driven environment

• Must be proactive and have strong follow-through

Responsibilities

• Support of the executive and leadership team with various tasks including but not limited to:

• Calendar management for the Executive

• Organizational management for the leadership team, meetings, agendas, effectiveness

• Event planning as necessary

• Prepare presentations in google slides & PowerPoint, utilizing data from google sheets & excel

• Expense report processing

• Travel coordination- international and domestic

• Maintain up to date organizational charts, contact lists and email alias lists

• Coordinate team meetings and events

• Assist with audio, visual and web conferencing, ensuring effectiveness of meetings

• Assist team with special projects as needed

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Jose, CA 95131: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location