Administrative Assistant

About Safe Passage Project

Safe Passage Project (SPP) is a highly focused nonprofit immigration legal services organization that provides free lawyers to immigrant children facing deportation. Founded in 2013, SPP has grown to include 50 employees, two offices, and an annual budget of over $5 million. It manages over 1,300 open cases a year.

To date, SPP has supported more than 3,000 young people in NYC and Long Island. The New York Immigration Courts, some of the busiest immigration courts in the US, have more than 15,000 juveniles on their dockets, many of whom are fleeing trauma in their countries of origin such as gang violence and recruitment, abuse, and sexual assault. Immigrant children are not afforded free legal representation by the government, regardless of their age. As a result, more than half of immigrant children in immigration proceedings must go to court without the aid of a lawyer. Among unaccompanied children with legal representation, immigration court data shows that 73% are allowed to remain in the United States, whereas only 15% of unrepresented children are allowed to stay. This is where Safe Passage Project steps in, both through providing immigrant youth with direct representation by staff attorneys and through a robust network of pro bono attorneys who SPP attorneys train, mentor, and supervise.

About The Role

Administrative Assistant will provide general administrative support. This is a full-time position where the Administrative Assistant is expected to be present in the New York City office with a required minimum of three days a week with the possibility of additional days a week, with remote work as needed to meet the demands of the role.

Responsibilities

• Serve as the first point of contact for clients, answering phones, responding to inquiries, and directing calls to the appropriate staff members.
• Manage incoming mail, including promptly sorting, scanning, distributing, processing, and filing correspondence.
• Assist with collecting general client information for legal screenings and intakes.
• Maintain visitor tracking systems to monitor and record client visits.
• Various other administrative tasks.
  
  

Qualifications

The strongest candidates for this position will have most, though likely not all, of the following qualifications and characteristics:

• At least 2 years of administrative experience
• Experience working in a law firm or legal service organization is preferred but not required
• Fluency in English and Spanish (written and spoken) is required. Proficiency in additional languages is a plus.
• Strong organizational abilities, with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent written, analytical, oral, and time management skills;
• Ability to work independently as well as collaboratively on an interdisciplinary team in a fast-paced, high-intensity environment;
• Experience working with diverse communities;
• Experience working with children;
• An understanding of how to work with vulnerable populations using trauma-centered practices or willingness to learn and incorporate such practices in your work;
• A commitment to the work of Safe Passage Project and readiness to grow and learn with the Safe Passage Project team.
  
  

Compensation And Benefits

Safe Passage Project offers a competitive salary in the range of $59,035 - $65,522 annually and offers the following benefits:

• In a hybrid work environment
• Open Paid Time Off
• Medical plans (which includes 1 plan that has 100% premium coverage).
• Dental plans, Vision plans, and telehealth services.
• An employer-sponsored retirement savings plan- we provide up to 6% employer match of your 401(k) contributions
• 12 weeks of Paid Family Leave along with Unpaid Leave of Absence
• Short-term disability (STD) & Long-term disability (LTD) Coverage
• Flexible spending accounts (FSA) and Health savings accounts (HSA)
• Commuter benefits (including employer contribution to commuter benefits account, due to the requirement of being in the office three days a week)
• Voluntary Life Insurance plans
• Pet Health Insurance
• Yearly Professional Development Stipend
• Time off from December 24th to January 1st
• Home Office Stipend
• Paid Holidays
• Flexible work schedule
  
  

The team works on a beautiful campus at a terrific office location in Tribeca and in our Long Island office in Farmingdale, NY. Safe Passage Project is proud to have a top-down, bottom-up commitment to diversity, equity, and inclusion.

Safe Passage Project is an equal opportunity employer. Women, people of color, LGBTQ people, veterans, and people with disabilities are encouraged to apply.

For more information on Safe Passage Project, please visit www.safepassageproject.org.