University Registrar

Conveniently located in Morris County with easy access to Routes 287, 280, 80, 10, 24, and the Convent Station train station, Saint Elizabeth University which was established in 1899 by the Sisters of Charity of Saint Elizabeth resides on 150 acres of picturesque rolling hills and lush woodlands. The University offers a quality education in the Catholic tradition with a firm foundation in the liberal arts and serves a diverse population, including the needs of women, students of color, those who lack adequate financial resources, and those who would benefit from a nurturing, supportive collegiate environment.

The Enrollment Department is seeking a University Registrar who will be working under the direction of the Vice President of Strategic Enrollment Management. This position is responsible for the accuracy, reliability, timeliness, retrieval, reporting and security of information about the University's students through effective performance in: student registration; comprehensive student records management; interpretation, programming and implementation of academic policy; reporting of student information; budget management; and management of staff. This position is also responsible for providing leadership and management of the policies and processes involved in enrollment activities and academic records management as well as the office's utilization of advanced technology.

Essential Functions

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  Collaborates with Institutional Research to prepare internal and external enrollment reports and data analysis comparisons requiring timely collection and analysis of enrollment data. Completes institutional research relative to enrollment and submits enrollment information to the National Student Clearinghouse
• Participates in University-wide committees and task forces and contributes to planning, developing, evaluating and improving enrollment services.
• Collaborates with Academic Affairs on the planning and implementation of registration drives
• Provides data and analysis upon request to the Provost and the Vice President of Strategic Enrollment Management
• Organizes and manages the functions of registration, grading, transcripts, enrollment certifications, degree certifications, transfer credit evaluations, computerized student record systems, academic calendar, student petitions, and classroom scheduling according to University policy, professional standards and recognized best practices.
• Manages the collection, maintenance, security, and release of student and alumnae records in accordance with AACRAO standards, FERPA regulations, University policies and procedures.
• Implements University policies and procedures to support academic requirements.
• Manages the coordination of the curricular approval process and annual curriculum update process, accepting updates and changes from the academic Deans and overseeing their entry into the published online catalog, student information catalog and schedule, and the Degree Audit rules.
• In collaboration with Information Technology, responsible for system configuration, set up, and maintenance of various functions, tables, and processes embedded within the student information system in relation to each of the Registrar related functions.
• Manages and coordinates developing the master course schedule including preparing of semester bulletins and exam schedules.
• Ensures compliance with university policies and federal, state, and accreditation regulations and serves as an advisor to students, faculty, and deans regarding the operations and policies of the Registrar's office.
• Certifies completion of baccalaureate and graduate student's degree requirements and oversees preparations for commencement and reports graduation honors.
• Supervise staff within the office of the Registrar and manage the day to day functioning of the office
• Prepares department budget and allocates funds appropriately.
• Makes staffing decisions including hiring, firing, evaluating, compensation, and scheduling.
• Contributes to technology advancement in areas of oversight
• Makes budgeting decisions which include planning for the current and future needs of the department.
• Makes policy and procedure decisions regarding scheduling, course offerings, and course/curriculum development.
• Interprets and enforces University, State, and Federal regulations regarding academic records; ensures FERPA compliance and provides FERPA training.

Qualifications

• Master’s Degree from a regionally accredited University.
• Five years of administrative experience in higher education including Registrar and Institutional Research experience, and experience directing multiple functions, programs, and/or activities. A minimum of three years of exempt level supervisory experience

Other Qualifications

• Strong and effective interpersonal and communication skills; cultural competency to work with diverse student population.
• Excellent analytical skills with experience in standard statistical/graphic computer packages and spreadsheets.
• Demonstrated ability to recognize and handle matters of a confidential nature.
• Commitment to effective delivery of academic services.
• Possess solid general computer skills, including ability to work in a Windows environment. Demonstrated knowledge of computer-based information systems that includes degree audit and web registration; experience in PowerCampus or similar platform, with SPSS, SQL, PowerBI, SLATE, and Navigate is preferred.
• Demonstrated ability to make a positive contribution to academic and strategic planning and to work collaboratively with faculty, staff, and students.
• Knowledge of FERPA.
• Commitment to the mission of Saint Elizabeth University.
• Physical ability to perform the essential functions of the position, with or without reasonable accommodation.

Saint Elizabeth University

Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention. SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.

Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.

Why Choose Saint Elizabeth University?

Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty and staff who are committed to excellence, and an attractive benefits and compensation package.

Full-time Faculty and Staff Benefits Include:

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  Employer-Subsidized Health Care Plan
• Dental and Vision Plan
• Health Savings and Flexible Spending Accounts
• 403(b) Retirement Savings Plan with Employer Match
• Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost
• Supplemental Insurance Available for Employee, Spouse and Dependents
• Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.)
• Employee Assistance Program
• Tuition Remission for Employee, Spouse and/or Dependents
• Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600 Colleges and Universities
• 14 Paid Holidays, as well as the Week after Christmas Off with Pay
• Paid Days Off on Fridays in the Summer Months
• Birthday as a Paid Day Off
• Generous Vacation Policy
• New Jersey Earned Sick Leave
• Employee Discount Program

Important to Know:

The health and safety of students, faculty and staff are a University priority, and as such, we require mandatory vaccination against COVID-19. An exemption may be requested; and if approved, the University has a strictly enforced policy of testing twice per week as well as other practices intended to safeguard all those who learn, live, and work on campus.

Review of applications begins immediately. Submit a letter of application and resume through ADP.

EEO/AA Statement

Saint Elizabeth University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

How to Apply

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  Applications should consist of a cover letter, resume, proof of certifications and three professional references with email addresses and/or telephone numbers.

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  Applicants from diverse backgrounds are encouraged to apply.

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  Saint Elizabeth University is a designated minority serving undergraduate institution.