Student Affairs Administrative Coordinator

Description

Provide technology, project and administrative support for the activities of the department of Student Affairs and related areas as directed.  Work requires interaction with students, other departments within the College and external constituencies to exchange information where courtesy and the ability to establish rapport with others is required.  

Essential Job Responsibilities: 

Support to AVP Student Affairs

• Acts as support personnel for the Associate Vice President for Student Affairs areas including, Campus Life, Campus Ministry, Residential Life, Student Conduct, and Student Counseling Center. This may include correspondence, data entry, and coordination of banquets and other projects.
• Monitors departmental budget and processes invoices and check requisitions.
• Serve as the primary point of contact for the department of Student Affairs, responding to and managing inquiries from faculty, staff, students, and outside parties.
• Assists with communication to new students and their families including tracking of documents and correspondence between departments.
• Assist with Student Affairs responsibilities for annual college events such as Baccalaureate and Commencement.
• Serves as a resource person for students assisting with problem solving and connecting to college resources and services.

College Systems

• Develop and maintain an in-depth understanding of the functionality of CRM including management of student room assignments and changes.
• Responsible for and coordination of the college switchboard and Le Fer Hall front desk including hiring, training, and supervision of student employees.
• Processes commuter student applications.
• Provide reports, training, and technical assistance to other areas as directed.
• Monitors departmental budget, processes check requisitions and invoices.
• Serve as liaison between Student Affairs, Business Office, Dining, Information Technology, Facilities, and Public Safety as pertains to housing assignments and changes.

Residential Life and Student Conduct

• Assist with the supervision of resident assistants.
• Assist with conflict resolution related to roommate conflicts.
• Assist with response to student emergencies and residence hall facility problems.
• Performs clerical duties for the College Conduct Board, ensuring that all documents are prepared for the Board in a timely manner while maintaining confidentiality.
• Maintains College Conduct Board files.

Other Duties & Responsibilities:

• Demonstrate a commitment to the mission, vision, and values of the college.
• Work collaboratively in a diverse, inclusive, and student-centered environment, and with students of various learning styles, cultures, identities, and life experiences.
• Assist with planning, implementation, and evaluation for department events. 
• Meets unforeseen challenges in a calm, efficient manner.
• Other related duties as assigned.

Supervision: 

• Supervises 20 to 30 student employees and provides relevant administrative training.

Requirements

• Bachelor degree required.
• Higher education experience preferred, with particular preference given to experience in a student affairs role.
• Ability to work independently with minimal supervision.
• Working knowledge of Microsoft Office Suite; Advanced word processing including Teams, Word, Excel, PowerPoint.
• Excellent customer service, verbal, and written communication skills.
• Must be detail-orientated.
• The ability to maintain a high level of confidentiality is a must.