Administration Coordinator

The Saint Paul Festival and Heritage Foundation organizes the Saint Paul Winter Carnival in Saint Paul. This position will assist with volunteers, maintaining records; office management and other duties as assigned.

Job Duties:

Administration

- Prepare bank deposits and income reports

- Prepare payables to be sent to accounting firm

- Invoice and track sponsors/members/etc.and send reminders for payment

- Provide board meeting support as needed

- Answer phones and assist walk-in traffic as needed during regular office hours

- Maintain office equipment and supplies as necessary

- Prepare printing and mailings

- Maintain a professional office environment

- Participate in meetings as needed to support smooth coordination of all activities

Volunteers

- Determine event needs with CEO and arrange components necessary to succeed

- Collaborate with volunteers on various events/responsibilities; train volunteers for events as needed

- Complete and track the background check process for incoming characters

- Complete and track signatures on Protocol Manual by incoming Legend Characters

Membership / Button Program

- Maintain membership records and process payments accordingly

- Communicate with members regarding upcoming events, membership benefits, etc.

- Maintain button database, send out invoices, and collect payments

Preferred Skills

- Excellent written and verbal communication and human relations skills

- Self-motivated, assertive and ability to lead others

- Ability to work with a diversity of volunteers in a highly professional manner

- Multi-tasking ability in a deadline- and detail-oriented environment

- Ability to stay calm under pressure and function is a fast-pasted environment

- Detail oriented and systems thinker

This position will be part-time 12 hours a week (10am-4pm) (hire date-November), then 20 hours a week (November-February) and back to 12 hours a week (March-June). Must be available for all event days January 23 –February 2, 2025 as well as the availability to work occasional nights and weekends for events.

Pay, Hours and Benefits

$20.00 per hour. Benefits are not offered with this position.

Expense Reimbursement: Parking will be provided up to $125 per month.

Email your resume to lisaj@spfhf.org with a cover letter of interest.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 12 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Saint Paul, MN 55102 (Required)

Ability to Relocate:

• Saint Paul, MN 55102: Relocate before starting work (Preferred)

Work Location: In person

Salary : $20