Payroll Clerk (Accounting)

Job Summary:

The Accounting Clerk with a focus on payroll will be responsible for ensuring accurate and timely processing of payroll, managing related financial records, and supporting various accounting functions. This role requires an individual with a deep understanding of payroll processes and regulations, combined with a solid foundation in general accounting practices.

Key Responsibilities:

Payroll Processing:

• Process bi-weekly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.
• Handle all payroll-related transactions including deductions, benefits, and garnishments.
• Maintain employee payroll records and update any changes in employee status.
• Resolve payroll discrepancies and respond to employee payroll inquiries.

Accounting Support:

• Assist in the month-end close process by preparing journal entries, account reconciliations, and variance analysis.
• Record payroll-related general ledger entries.
• Collaborate with HR to ensure alignment between payroll and benefits accounting.
• Assist with audits by providing necessary payroll documentation and explanations.

Reconciliation & Reporting:

• Reconcile payroll-related accounts monthly (e.g., payroll bank account, payroll tax liabilities).
• Prepare monthly, quarterly, and year-end payroll reports as required.
• Assist with tax filings related to payroll, including quarterly and year-end tax forms.

Compliance & Research:

• Stay updated with federal, state, and local payroll tax regulations to ensure company compliance.
• Address any tax notices related to payroll.
• Recommend process improvements to create efficiencies and strengthen internal controls related to payroll.

Other Duties:

• Support Accounts Payable and Receivable when needed.
• Participate in special projects and ad hoc analyses as required.

Qualifications:

• Bachelor’s degree in accounting, Finance, or a related field preferred 
• Minimum of 3-5 years of experience in an accounting role with a strong emphasis on payroll.
• Certified Payroll Professional (CPP) designation is a plus.
• Proficiency with payroll software and accounting systems.
• Strong understanding of payroll tax laws and regulations.
• Detail-oriented with a high level of accuracy and confidentiality.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

Source: Hospitality Online