What are the responsibilities and job description for the DSPS Specialist 2023 position at Santa Monica College?
Merged Promotional & Open Competitive* Pending PC Approval
What You Will Bring to the College
The ideal candidate will be student centered, be able to demonstrate an understanding of students with disabilities, detailed oriented and organized to manage coordination of DSPS support services and meet competing deadlines, possess strong technology, interpersonal and communication skills, knowledgeable of regulations governing students with disabilities, possess experience in DSPS operations. The incumbent will maintain collaborative relations, work in a team environment, be proficient with office systems including Microsoft Office, and to effectively communicate and explain information to others, both orally and in writing.
Why Work at SMC?
At SMC, you will work beside a diverse group of individuals who leverage their combined talents and passions to accomplish something great. No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty.
Salary Placement
New Employees: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements. Please note that salary placement above the third step requires additional approvals by Santa Monica College executive staff.
Current Employees: Upon promotion, the new salary for a current, permanent employee is based on Merit Rule 12.2.8. In accordance with this rule, employees are entitled to at least a one-step (5%) salary increase, and may be eligible for advanced step placement in accordance with established criteria.
About the Selection Process
The selection process will consist of a Scored Training and Experience Evaluation (Pass/Fail), (click here for more information on the training & experience evaluation process) and a Qualifications Appraisal Interview (weighted 100%). All candidates who meet the minimum qualifications and pass the Training and Experience Evaluation will advance to the Qualifications Appraisal Interview (weighted at 100%). Candidates must be successful on the Qualifications Appraisal Interview with a score of 70.00 or better for their name to appear on the eligibility list.
The eligibility list created from this recruitment will be used to fill any vacancies that occur during the one year life of the eligibility list, including permanent and temporary positions. Santa Monica College reserves the right to modify the stated test components and weights prior to the administration of any test.
For more information about our selection process, please visit our FAQ page and click on "Job Applicants".
Communication for this recruitment will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this recruitment.
Test Retake Policy
Based on the District’s hiring needs, we may administer multiple recruitments for this job classification (or a related job classification that uses the same test(s)) within the next several months. Candidates must wait a period of 90 calendar days between testing appointments before retesting. Candidates who are ineligible to participate in an upcoming test or interview due to the provided retake period will be notified via email, and will have their highest valid score(s) on any non-weighted (pass/fail) test parts applied toward that recruitment.
The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at: http://bit.ly/smc-hr-bp3120.
Equity Statement
"Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment."Coordinates, schedules, facilitates, monitors, and provides approved testing accommodations related to classroom, placement and proctored tests for students with disabilities; prepares or arranges for modifications of testing instruments to enhance students' ability to complete tests; confers with faculty to clarify testing administration criteria.
Coordinates, schedules, facilitates, monitors, and provides instructional support services, such as note-taking, scribing, reader services, and tutoring as determined by authorized DSPS certificated staff in compliance with laws, regulations, codes, policies, and procedures.
Provides information to students, campus community and outside stakeholders regarding DSPS services; participates in the resolution of complex issues and supports outreach efforts.
Manages and maintains the student notetaking service by recruiting, selecting, reviewing applications, and ensuring payment of services of students and temporary help who provide support services to students with disabilities.
Refers students to appropriate staff or department for assessment of services needed; schedules appointments with certificated DSPS staff, prepares appointment files, monitors and manages staff schedules.
Enters timecard information for students and classified employees and submits to payroll.
Requests and collects disability documentation from licensed medical professionals and outside agencies to ensure certificated staff has accurate student records to verify DSPS eligibility and make appropriate assessment.
Creates, organizes, maintains and monitors student files in compliance with established privacy and confidentiality requirements.
Creates and maintains forms, spreadsheets, databases, and documents related to disabled student services and department activities, such as staff work assignment schedule, inputs counseling faculty schedule, student notetaking requests, notetaking assignments for student and temporary help, proctor room schedules, and test scheduling for students needing scribes for exams.
Researches cost and availability of office supplies and alternate media products and equipment for student use; prepares and monitors requisitions and tracks supply expenditures and inventory.
Prepares, complies and maintains various descriptive records and reports on DSPS services provided to students with disabilities.
Performs other related duties as requested or assigned.
Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.
Education Requirement:
Two (2) years of college level coursework or equivalent.
Experience Requirement:
Two (2) years of experience performing specialized administrative or program support duties in a student services area. Experience working with students with disabilities in an educational setting is desirable.
Education/Experience Equivalency:
Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis.
Licensure and/or Certification:
NoneFor additional information about our employment process, please visit our FAQ page and click on "current employees" (for existing, permanent SMC employees) or "job applicants" (for external applicants).
DSPS SPECIALIST
WELCOME TO SANTA MONICA COLLEGE! Thank you for your interest in joining the SMC team as a DSPS Specialist. This position coordinates support services for disabled students, provides information about the Disabled Student Programs & Services (DSPS) to students, faculty and the community and provides administrative support to staff. This position is scheduled to work Monday through Friday, 40 hours per week, 12 months per year.What You Will Bring to the College
The ideal candidate will be student centered, be able to demonstrate an understanding of students with disabilities, detailed oriented and organized to manage coordination of DSPS support services and meet competing deadlines, possess strong technology, interpersonal and communication skills, knowledgeable of regulations governing students with disabilities, possess experience in DSPS operations. The incumbent will maintain collaborative relations, work in a team environment, be proficient with office systems including Microsoft Office, and to effectively communicate and explain information to others, both orally and in writing.
Why Work at SMC?
At SMC, you will work beside a diverse group of individuals who leverage their combined talents and passions to accomplish something great. No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty.
Some details about us:
- We are currently the number one transfer college to UCLA, USC, the University of California system, and Loyola Marymount University
- We are committed to sustainable practices and are accessible via environmentally-friendly transportation options, including the Expo Line and Big Blue Bus.
- We are one of the select community colleges in California approved to award a Bachelor's degree. SMC currently awards a Bachelor's degree in Interaction Design.
Benefits
We value our employees as individuals, and recognize the value of work-life balance, the health of you and your family, and professional development. We offer a variety of benefits and perks to support new members of our team, including:
- 18 paid holidays*
- 12 paid vacation days*
- 12 paid illness days*
- Fully paid medical, dental, and vision-care coverage (including eligible dependents)
- Free mental health support through the Employee Assistance Service for Education (EASE) program.
- Membership in the California Public Employee Retirement System (CALPERS)
- 5% increase in base pay for every 5 years worked with SMC, up to 35 years of service.
- Waived tuition fees for classes taken at Santa Monica College.
- Reimbursement for related classes, conferences or workshops to empower your professional development.
- Free Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program
- CSEA Chapter 36 Union Membership Option
Salary Placement
New Employees: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements. Please note that salary placement above the third step requires additional approvals by Santa Monica College executive staff.
Current Employees: Upon promotion, the new salary for a current, permanent employee is based on Merit Rule 12.2.8. In accordance with this rule, employees are entitled to at least a one-step (5%) salary increase, and may be eligible for advanced step placement in accordance with established criteria.
About the Selection Process
The selection process will consist of a Scored Training and Experience Evaluation (Pass/Fail), (click here for more information on the training & experience evaluation process) and a Qualifications Appraisal Interview (weighted 100%). All candidates who meet the minimum qualifications and pass the Training and Experience Evaluation will advance to the Qualifications Appraisal Interview (weighted at 100%). Candidates must be successful on the Qualifications Appraisal Interview with a score of 70.00 or better for their name to appear on the eligibility list.
The eligibility list created from this recruitment will be used to fill any vacancies that occur during the one year life of the eligibility list, including permanent and temporary positions. Santa Monica College reserves the right to modify the stated test components and weights prior to the administration of any test.
For more information about our selection process, please visit our FAQ page and click on "Job Applicants".
Communication for this recruitment will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this recruitment.
Test Retake Policy
Based on the District’s hiring needs, we may administer multiple recruitments for this job classification (or a related job classification that uses the same test(s)) within the next several months. Candidates must wait a period of 90 calendar days between testing appointments before retesting. Candidates who are ineligible to participate in an upcoming test or interview due to the provided retake period will be notified via email, and will have their highest valid score(s) on any non-weighted (pass/fail) test parts applied toward that recruitment.
The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at: http://bit.ly/smc-hr-bp3120.
Equity Statement
"Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment."Coordinates, schedules, facilitates, monitors, and provides approved testing accommodations related to classroom, placement and proctored tests for students with disabilities; prepares or arranges for modifications of testing instruments to enhance students' ability to complete tests; confers with faculty to clarify testing administration criteria.
Coordinates, schedules, facilitates, monitors, and provides instructional support services, such as note-taking, scribing, reader services, and tutoring as determined by authorized DSPS certificated staff in compliance with laws, regulations, codes, policies, and procedures.
Provides information to students, campus community and outside stakeholders regarding DSPS services; participates in the resolution of complex issues and supports outreach efforts.
Manages and maintains the student notetaking service by recruiting, selecting, reviewing applications, and ensuring payment of services of students and temporary help who provide support services to students with disabilities.
Refers students to appropriate staff or department for assessment of services needed; schedules appointments with certificated DSPS staff, prepares appointment files, monitors and manages staff schedules.
Enters timecard information for students and classified employees and submits to payroll.
Requests and collects disability documentation from licensed medical professionals and outside agencies to ensure certificated staff has accurate student records to verify DSPS eligibility and make appropriate assessment.
Creates, organizes, maintains and monitors student files in compliance with established privacy and confidentiality requirements.
Creates and maintains forms, spreadsheets, databases, and documents related to disabled student services and department activities, such as staff work assignment schedule, inputs counseling faculty schedule, student notetaking requests, notetaking assignments for student and temporary help, proctor room schedules, and test scheduling for students needing scribes for exams.
Researches cost and availability of office supplies and alternate media products and equipment for student use; prepares and monitors requisitions and tracks supply expenditures and inventory.
Prepares, complies and maintains various descriptive records and reports on DSPS services provided to students with disabilities.
Performs other related duties as requested or assigned.
Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.
Education Requirement:
Two (2) years of college level coursework or equivalent.
Experience Requirement:
Two (2) years of experience performing specialized administrative or program support duties in a student services area. Experience working with students with disabilities in an educational setting is desirable.
Education/Experience Equivalency:
Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis.
Licensure and/or Certification:
NoneFor additional information about our employment process, please visit our FAQ page and click on "current employees" (for existing, permanent SMC employees) or "job applicants" (for external applicants).
Salary : $4,784 - $5,815
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