Personal Assistant (Hybrid)

Company Description

About SEEK

SEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.

Life at SEEK

SEEK’s purpose is at the centre of everything we do. Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principals that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named 2022 Top 10 Best Place to Work In Tech. We are proud to work in an environment that's inclusive where everyone's unique ideas, experiences and perspectives are valued.

Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.

Job Description

Reporting into the Product Director for APAC and Design Director for APAC, you will provide outstanding administrative support and assistance for your leaders and their teams where appropriate. 

We’re looking for someone highly driven, that has excellent attention to detail and is comfortable working with senior leaders across the business. You love working independently to support the needs of your directors and the broader team whilst also having the opportunity to work closely with other Personal Assistants.

Key Responsibilities

• Extensive diary management for very complex calendars, ensuring time is structured according to priorities
• Co-ordinating internal and external meetings across multiple time zones 
• Preparing meeting agendas, presentations and calendar events
• Filtering emails and serving as the primary point of contact for your director
• Handle confidential and sensitive information with a high level of integrity
• Preparing high quality documents and slide decks
• Onboarding of new team members
• Co-ordinate offsites and team events
• Travel coordination
• Reconciling expenses & invoices.

Qualifications

• Experience supporting senior leaders, in a similar PA role or in team coordinator, project management or business administration role
• Able to handle and prioritise multiple and disparate tasks in a rapidly changing environment where adaptability is critical
• A positive, helpful, can-do attitude with a strong sense of collaboration and flexibility
• Strong influencing skills and the ability to effectively manage stakeholder expectations
• Strong written and verbal communication skills, interpersonal and negotiation skills
• High level of problem-solving skills and thinking outside of the norm
• Advanced MS Word and MS PowerPoint skills and a quick learner.

Additional Information

At SEEK we offer:

• Support of flexible working, including a mix of office and working from home depending on your role
• SEEKer Support, a confidential service that offers employees up to six sessions with a mental health professional of your choice
• Access to a wide range of discounts on things such as health insurance, fitness, food, travel, accommodation plus many more.

Here at SEEK we pride ourselves on harbouring a flexible and inclusive working environment. Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

At SEEK, the health and safety of our people is our highest priority. For this reason, SEEK has a policy requiring all new employees to be fully vaccinated for COVID-19, unless a formal medical exemption applies. On this basis, as part of the application process you will be asked to confirm that you have read and understood this policy and would like to continue with the hiring process.  Further details about this policy will be shared during the hiring process, as required.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.