Safety Administrator

Job Overview:
Select Event Group is on a mission to become the safest, most trusted, and well-respected event services company in the nation. The Corporate Support Team at Select Event Group consists of several team members supporting the overall business operation. While each member of the Corporate Support Team has accountability to the management of their direct reports and the success of their area of oversight, the team shares in the accountability of company-wide success. This demands peer-to-peer accountability and a “help-first” mentality at all times. Each individual must support and employ the company’s Core Values and operate with the following philosophies:

• I want to surround myself with people stronger than me in their areas of experience/expertise.
• I want to be a part of a team that is open and honest with one another, respectfully.
• I am open-minded to new perspectives and opinions because I want to learn and improve my understanding every day.
• Assumptions can divide teams and lead to poor decision making so I ask questions even when I think I have all of the information.
• I am not afraid to admit when I, or one of my direct reports, have made a mistake. Mistakes allow for learning and growth.
• My feeling of achievement comes from seeing my peers and direct reports succeed more than from my own success.

Working closely with all the areas of Select Event Group, the Safety Administrator will provide administrative support, specifically focused on the company’s safety program, and works closely with internal departments around safety policies and procedures, organizing team meetings, solving safety issues, coordinating audits and inspections, tracking necessary corrective actions and incident data, reviewing safety documents and other duties that require a high attention to detail.
This position is designed to provide administrative strength capable of driving existing processes and managing significant amounts of detailed information such as the OSHA 300 logs and more. Ideal candidates will be detail-oriented, responsive, reliable, can prioritize various tasks and will enjoy working in a fast-paced environment. Adherence to deadlines and great planning/follow through is a must. The ability to work well within a team is fundamental to this role. It is critical that the Safety Administrator can communicate clearly and concisely orally and in writing, while providing top-notch customer interactions.
Accountabilities
Organizational Checklist Administration

• In collaboration with Safety Officer, develop and implement daily checklists for safety/compliance.

Own Safety Officer schedule and other administrative functions

• Organize inbox
• Respond to meeting requests
• Ensure Officer knows daily/weekly schedule highlights
• Ensure proper balance of onsite safety checks
• Manage and execute administrative projects as assigned
• Serve as help desk for departmental safety questions and elevate issues as appropriate to Safety Officer
• Manage and maintain all safety meeting minutes and related communications

Safety related Invoice, Coding, Inventory Management:

• Manage safety supply inventory
• Work with assigned team members to understand needs of operational units re: safety equipment current and new
• Manage inbound invoices and coding
• Maintain, update, and distribute safety manuals

Training Administration – Internal and External:

• Schedule routine trainings around key safety needs with a six-month lead time
• General safety training check-ins and morning huddles
• Onboarding integration for safety/compliance

OSHA/Worker’s Compensation Reporting Administration:

• Maintain OSHA 300A Log (24-hour log requirement)
• Organize and oversee Workers’ Compensation reporting process
• Follow-up with individuals and managers re: incidents/ processes.