Set Creative is an experiential agency creating impressions that count. We have been creating pop-ups, live events and brand activations for more than a decade.
Our team is made up of industry-leading talent. Together we produce industry-leading work, of which we’re immensely proud.
But we also focus on keeping the ‘work’ confined to a happy balance with the rest of our team’s lives. We do our best work when we’re motivated and contented individuals. In an industry that has too often seen long hours and weekends become the norm, we believe there’s another way.
We aim to be an agency that leads in diversity, equity and inclusion, and are proud of our parent company’s commitment to anti-racism.
Our culture isn’t fixed. It’s waiting for you to bring your authentic self and add to it. If the above sounds like a good starting point, keep reading.
Job Description
The Senior Producer is responsible for managing events and experiences, working directly with the client as an extension of their team. Working cross-functionally across the internal disciplines of account, creative, design and technically, they translate creative ideas into project plans and deliverables while staying within budget and schedule parameters.
Strong project managers, they excel at balancing the client request, understanding the client’s objective and each project’s desired outcomes, taking responsibility for all assignments within a given project while ensuring deadlines, budgets, and objectives are being met.
Duties & Responsibilities
- Acts as an extension of the client team, providing expert consultation and guidance on client projects
- Delivers multiple, often concurrent projects: error-free, on time or early, on or under budget, all while meeting or exceeding creative objectives and expectations
- Works closely with all internal disciplines of account, creative, design and technical to define project requirements, develop timeline and budget, identify logistical and technical considerations and build an internal team to deliver projects
- Actively manages all day-to-day aspects of production by developing detailed project schedules, managing project scope, facilitating project meetings, reviewing all project deliverables for quality and accuracy, maintaining project documentation, identifying project risk and managing the internal team across all disciplines
- Selects, negotiates and manages all outside vendor contracts based on both scope/budget/timeline of project and on which vendor is best suited to recreate the creative vision
- Works with creatives to ensure the overall look and feel and creative vision is achieved throughout the project and helps creative team with tactical ideas to support their vision
- Serves as the client-facing member of the team, able to drive project forward and communicate any obstacles along the way
- Communicates actively with creative, account, technical and production departments as well as clients on all aspects of the production including milestones, deliverables and due dates to keep the production process flowing smoothly
- Builds and manages the overall budget and ensures regular internal and client updates, provides revenue projections for account team, flags and documents change requests, works closely with finance team for all vendor payments and contracts and provides budget reconciliations at the project close
- Manages and mentors junior-level production staff
Qualifications
The list of qualifications includes the minimum qualifications necessary for any new employee for this position, such as specific prior work experience, certifications/licenses, technical knowledge of software, machinery, or tools, and physical abilities such as relevant lifting, bending, walking, and/or stooping.
- 6 years in event production at an agency or similar environment
- Strong project management, able to manage several projects at once
- Ability to work under pressure and meet deadlines in a fast-paced creative environment
- Ability to effectively and appropriately interact with co-workers at a variety of levels, across many disciplines
- Effective negotiation and problem-solving skills required
- Strong financial understanding of budgeting, estimating, and agency profitability
- A demonstrated track record of gaining trust and respect by consistently demonstrating sound critical thinking skills and maintaining composure in stressful situations
- Exceptional written and verbal communication skills with the ability to communicate with all levels of employees
- Highly organized with a keen sense of attention to detail
- Exceptional initiative and follow-through skills
- Experience with managing clients/accounts and understanding client needs
- After-hours work and overnight travel required
Working Conditions
Employee must be able to thrive in a fast-paced environment. We do a high volume of work, often on tight timelines and our dedication to client satisfaction is uncompromising. Travel should be expected.