What are the responsibilities and job description for the Project Coordinator position at Sevan Multi-Site Solutions, Inc.?
The Project Coordinator is part of a program management team, managing programs consisting of multiple projects for our multi-site clients. This role assists the Project Team with the documentation, administration and tracking of construction projects from the pre-planning stages through construction and project closeout. Direction on specific tasks are assigned by either the Sr Project Coordinator or Project Manager team members.
Essential Duties and Responsibilities include but are not limited to the following statements:
Project Administration
- Sets up projects in Client and/or Company project management systems, including all required project documentation.
- Updates status of projects and key milestone dates in Client and/or Company project management systems.
- Leads or assists in drafting, distributing and tracking of Contracts, Purchase Orders, and Change Orders to subcontractors/suppliers.
- Maintains project documentation throughout duration of project
- Verifies and manages payment to contractors and vendors during construction
- Responsible for acquiring, coordinating, and submitting owner required close-out documents for project closeout and final contractor/supplier payments
- Assembles and distributes reports for internal and external customers.
- Maintains confidentiality with sensitive or proprietary information on behalf of project team.
Promote Customer Relations
- Builds effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customers expectations.
- Exhibits commitment to quality by evaluating project-related processes and make necessary changes, using customer input to make improvements, and meeting/exceeding internal and external customer expectations.
- Attends and participates in meetings with Client and Project Team as required.
Culture, Leadership and Employee Development
- Exemplifies and promotes our values of integrity, respect, teamwork, excellence and charity.
- Embrace key Sevan-wide initiatives, like Safety and Sustainability.
- Communicates our vision and purpose through Service, Talent and Choices.
- Serves as a role model and promotes professional behavior.
- Participates in personal career development through on-the-job training and attends training programs
Requirements:
- Minimum high school diploma or equivalent; or 2-4 years related experience and/or training; or equivalent combination of education and experience.
- Experience in multi-site projects preferred.
- Read, analyze, and interpret complex documents.
- Respond effectively to sensitive inquiries.
- Ability to communicate well, both verbally and in writing, with all levels of the project team including management, project management, clients, clients organization, contractors, and vendors.
- Demonstrates ability and willingness to face challenges, solve problems, and motivate others, while maintaining effective relationships with customers by meeting or exceeding their requirements and expectations.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization may exist. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
- Ability to adapt and learn new techniques and processes under constantly changing competitive marketing demands.
- Excellent interpersonal skills.
- To perform this job successfully, an individual must have competent working knowledge of data analysis within Microsoft Excel and email management tools within Microsoft Outlook.
- Experience with Smartsheets highly preferred.
Sevan Multi-Site Solutions, Inc. is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetics, disability, pregnancy, veteran status or any other basis protected by law.
