What are the responsibilities and job description for the Exhibits Specialist position at Shepard?
The Exhibits Specialist will provide support on multiple levels within the Exhibits team such as documenting, planning, sourcing, maintaining, and managing Exhibits projects.
Essential Job Duties
Essential Job Duties
- Assist with executing all Exhibits Support processes including but not limited to:
- Ancillary order placement, documentation, and tracking
- Management order updating
- Creation of management orders with only standards and limited project scope
- Conduct OLP, OE, and spreadsheet audits
- Assist with general Exhibits email inquiries and shared email box management
- Process standard non-graphic accessories orders as needed
- Pull reports as required from sources including but not limited to, Salesforce, OLP, and OE
- Assist with recap of expenses and expense reporting
- Target/Marketing email blasts for standard Exhibits items
- Spreadsheet data organization and show updates
- Salesforce data management and entry
- Assist with capturing meeting notes and providing recaps
- Knowledge and ability to assist Exhibits Coordinators, Administrators, and Solutions Managers when needed, based on schedule and workload
- All other duties as assigned
- Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork
- Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company
- Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service program
- 2-4 years of administrative support experience
- Excellent verbal and written communication skills
- Detail-oriented with the ability to organize tasks and meet deadlines
- Capable of working well as part of a team and independently
- Proficient in Microsoft Office Suite; knowledge of Salesforce a plus
- High School Diploma or equivalent
