Administrative Assistant

Title: Administrative Assistant

Reports To: Administrative Director

Location: Pensacola, FL

Compensation: Hourly, Non-Exempt

Supervises: None

Position Summary:

An administrative assistant will be highly motivated and driven to excel in the administrative tasks that are assigned with a goal of high performance to increase the overall efficiency of businesses.

Soft Skills:

· Visioning: Understanding the big picture and requirements necessary to drive company success and exude company values, goals, and purpose.

· Strategic Planning: Effective engagement, communication, planning and execution of daily administrative responsibilities while meeting established deadlines.

· Financial Acumen: Understanding company measurements while executing the necessary behaviors to drive performance.

· Team Development: Communicate with management effectively and promptly, receiving and relaying feedback and executing follow up as needed.

· Project Management: Complete understanding and execution of daily tasks and efficiently delivering services that meet the needs of the business.

Responsibilities:

· The Ability to consistently arrive on time for shifts, clock in and out, meet time commitments, follow instructions, follow dress code and appearance standards and expectations.

· Have a winning attitude and a drive to consistently perform.

· Must have a phenomenal attitude with a customer-focused mindset and be coachable.

· Excellent written and verbal communication skills.

· Excellent time management skills and the ability to prioritize work and take initiative to complete assigned tasks or other items that need to be completed.

· Strong organizational skills with the ability to multi-task.

· Excellent computer skills with the ability to learn company-used programs to complete task.

· Must be able to type and use Microsoft products, such as Excel, Word, and Outlook, PowerPoint, effectively.

· Knowledge of office equipment, like printers, scanners and computers.

· Billing of clients on set terms and conditions.

· Interacting with external customers cultivating a customer service relationship striving to provide peace of mind, as well as collection activities to ensure payments are being received timely.

· Consistently communicates with the management team to keep apprised of any concerns or recommendations for improvements that are in line with job responsibilities.

· Responsible for the inventory list of any and all company owned equipment to include but not limited to company passwords for devices such as computers, cell phones, and/or email addresses.

· Manage daily activities while meeting key benchmarks and expectations set by the Administrative Director.

· Payroll of all company employees to include but not limited to reporting employee deductions timely and answering employees as needed.

· Manage all job postings for each company owned market and assist with recruiting of applicants as needed in various markets utilizing Indeed and other programs.

· Accept phones calls and route appropriately when needed.

· Review employee files to ensure it is up to date.

· Review the Florida Employee Action and ensure it is up to date weekly.

· Other duties as assigned.

The above list is meant to provide and overall overview of expectations and in no way meant to be an exhaustive list of responsibilities. For us to thrive is requires everyone to row in the same direction with common goals and intention.

Requirements:

• 21 years of age or older
• High school diploma or GED
• Pass background check and drug test as required
• Must have reliable transportation
• Complete training modules within first month
• Excellent organization, oral, and written communication skills
• Demonstrate a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Administrative: 2 years (Preferred)

Work Location: In person

Salary : $16 - $18