AP Processor III

We have many opportunities available on our other career site pages. Click here to link to our careers page! Signet Jewelers is the world's largest retailer of diamond jewelry, operating more than 2,800 stores worldwide under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Banter by Piercing Pagoda, Rocksbox, JamesAllen.com and Diamonds Direct. We are a people-first company and this core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. People – and the love their actions inspire – are what drive us. We’re not only proud of the love we inspire outside our walls, we’re especially proud of the diversity, inclusion and equity we’re inspiring inside. There are dynamic career paths awaiting you – rewarding opportunities to impact the lives of others and inspire love. Join us! Position Summary: This position primarily processes complex transactions in support of Signet North America Accounts Payable function which include uploading transaction files, maintaining master data and processing disbursements in Signet’s legacy ERP systems for all North America operations, Botswana Factory and India Liaison Office in appropriate transaction currency. This position works to key metrics and critical dates to ensure timely and accurate deliverables. This position receives invoices for complicated and more challenging vendors and ensures the invoices are timely and accurately entered or matched to receiving documents into the respective legacy ERP system (IMS, RMS, EIS, SAP). The incumbent is more fluent in Excel and completes complicated vendor account reconciliations utilizing formulas and v-lookup functions comparing the vendors outstanding receivable to Signets vendor payable. This position supports all North America operations which include transactions in multi-national currency denominations (USD, CAD, PUL, EUR, INR). This position is a very fast pace, high volume transactional position processing 100 invoices daily. Working directly with Signet suppliers, ensuring vendor master data and tax information for 1099 reporting is accurate, submitting vendor maintenance requests when needed. The AP Processor III position has more experience and can assist AP Supervisors with questions and limited training for AP Processor II. Major Responsibilities/Essential Functions: Formats and uploads transaction data into applicable legacy system. Ensures all required data elements are present on the transaction and that necessary approvals are present and aligned to the Signet Authorization Policy prior to processing. Processes new vendor set-up requests and updates to existing master data records. Ensures the request is properly approved and contains all required supporting documentation. Generates payment batches in legacy systems for check and electronic payment types for all operating banks in accordance with established disbursement calendar. Maintains tracking and reporting routines established to approve payment of “rough” purchases. Processes approved voids in legacy system and bank application and assists in the resolution of return ACH transactions. Assist AP processor II with questions and training on new processes. Resolving complex vendor account issues by completing complex vendor account reconciliations in Excel and complex three-way match discrepancies. Assists with special projects / initiatives as needed. These types of projects would commonly encompass supporting incremental and/or time-sensitive transaction processing for a business unit or initiative. Perform all daily vendor maintenance audits and pull documentation for quarterly PWC and KPMG. Assist in pulling documentation for various audit areas. Position Qualifications: Education: High School diploma or equivalent Acceptable Job-Related Experience: 3 years Technical/Other Skills: Proven ability to process a daily high volume of invoices (more than 100-150 per day) Is a subject matter expert in processing vendor invoices and payments Very strong problem-solving skills Advanced knowledge of PC software including MS Outlook and Intermediate Excel (formulas and v-lookup) and Word functions Very strong organizational ability Ability to Multi-task and work on multiple projects concurrently Ability to effectively navigate competing priorities to meet deadlines Advanced understanding of three-way matching between purchase order, receiver and invoice. Demonstrates a strong attention to detail and accuracy to assigned tasks Effective communicator both verbal and written. Can communicate effectively with suppliers and internal departments Can assist in answering questions from AP team members and assist in training and problem solving Is customer service oriented Establishes positive working relationships with vendor community and across the organization Relevant knowledge of AP functions, three-way match and processing in an ERP system such as SAP, Oracle, Lawson and/or inventory system such as IMS or other proprietary systems and can apply knowledge to resolve vendor account issues. Benefits & Perks: Competitive healthcare, dental & vision insurance 401(k) matching after one year of employment Generous time off company holidays Merchandise discount Learning & Development programs Much more! Signet Jewelers is a people-first company. This core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. We're ONE Company, proud of our rich heritage, international presence, diversity, inclusion and equity we’re inspiring inside. We are Great Place to Work-Certified™ operating under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Piercing Pagoda and James Allen.