Payroll Administrator

Similarweb is the leading digital intelligence platform used by over 3500 global customers. Our wide range of solutions are used by companies like Google, eBay, and Adidas.

We help our customers succeed in today’s digital world by giving them access to data-driven insights, competitive benchmarks, strategic analysis, and more. In 2021, we went public on the New York Stock Exchange, and we haven’t stopped growing since!

We’re looking for a talented and experienced payroll manager to undertake all aspects of payroll and related accounting in the North America region end-to-end ensuring accurate and timely processing of payroll, Operate as a subject matter expert in maintaining market knowledge in payroll best practices and payroll compliance, designing and implementing process such as hire-to-retire, payroll controls, benefits and 401(k) setups and reconciliations, perform duties which require an understanding of the company’s payroll policies and procedures and collaborate with the Team on cross-functional projects.

This role will report to the controller team manager located in the HQ in Tel Aviv. Why is this role so important at Similarweb?

Similarweb recently became a public company, and as a result, the US operations grew significantly in the past year. As we continue to grow, we are expanding our team and looking to hire a payroll expert to support the daily operations of the US payroll functions to ensure all payments are made to our employees accurately, and in accordance with all federal, state and local tax regulations under strict deadlines, act as a payroll point of contact for our multi-state payroll operation and enhance, design and implement processes to allow scalability.

So, what will you be doing all day?

Your role as part of the accounting team means your daily responsibilities may include:

• Manage the calculation and disbursement of US payrolls, including benefits, taxes, 401(k) plan management, incentives/bonuses as well as any other related compensation adjustments, while ensuring compliance with federal, state, and local/county regulations
• Establish a process for monthly and transactional control reviews to ensure compliance with established department internal controls and SOX.
• Point of contact for the entire North America region to all payroll related
  questions.
• Manage and audit W-2s and yearly administration of payroll in preparation of the following calendar year
• Maintain communication with payroll service providers regarding software updates and new products available to be able to initiate the use of new features
• Work closely with HR business partners and other departments to ensure that Benefit and Payroll changes are processed and completed in a timely manner, including new hires/terminations and to consolidate payroll into company-wide processes.
• Perform payroll controls and analytical analysis to increase data visibility and accuracy (such as $ and HC fluctuation analysis period over period, comparisons of payroll to company’s records per HR system cost by departments, growth analysis etc.)
• Perform audits on data and system maintenance, including, but not limited to new hire set up, tax forms processing, local taxes, timekeeping input, direct deposit set up, benefits set up, terminations, etc.
• Perform end of month reconciliation of payroll expenses and accruals to supporting schedules
• Take part in the onboarding and offboarding processes of employees
• Maintain and establish pay policies, payroll calendars, payroll checklists and process and other procedural documentation.
• Lead new system implementations (expenses, timekeeping), integrations to our accounting software and automation of processes.
• Record journal entries related to payroll expenses including month end accruals.
• Work with Accounting to reconcile payroll expenses to bank withdrawals and to NetSuite.
• Perform other duties and payroll related project as assigned

This is the perfect job for someone who:

• Minimum of 2-3 years of domestic payroll experience
• B.S. Degree (Accounting or another business-related field preferred)
• Knowledge of payroll reporting requirements as it relates to equity transactions, fringe benefits, tax filings and best practices
• Ability to work independently to prioritize and successfully complete multiple tasks with strict deadlines
• Familiarity with payroll federal and state laws
• Excellent judgement with ability to maintain high degree of confidentiality
• Prior experience with ADP TotalSource platform (PEO) including “Timekeeping solution” an advantage
• Able to analyze data to determine whether results are as expected and question discrepancies
• Able to prioritize in a fast-moving, high pressure, dynamic environment, high sense of urgency and attention to detail
• High proficiency in Microsoft Office products required, with advanced skills in Excel (pivot tables, VLOOKUPs, IF statements) a must!
• Basic understanding of the accounting around payroll related transactions and accruals
• CPP certification an advantage

*All Similarweb offices work in a hybrid model, so you can enjoy the flexibility of working from home with the benefits of building face to face connections with fellow Similarwebbers.*

About the team:
Our finance team is located in Israel HQ offices and in NY, managing all accounting related matters globally for all the company’s locations, including payroll, tax and regulatory compliance, reporting and many more. As we are a “one stop shop” for accounting and finance, we take pride in our professionalism in multiple disciplinary areas, our knowledge sharing between the members of the team and most
importantly our warm (and fun) work relations. Every member who will join will feel right at home and find out how much we learn from each other, and we are looking forward to enriching our family!

Why you’ll love being a Similarwebber:
You’ll actually love the product you work with: Our customers aren’t our only raving fans. When we asked our employees why they chose to come work at Similarweb, 99% of them said “the product.” Imagine how exciting your job is when you get to work with the most powerful digital intelligence platform in the world.

You’ll find a home for your big ideas: We encourage an open dialogue and empower employees to bring their ideas to the table. You’ll find the resources you need to take initiative and create meaningful change within the organization.

We offer competitive perks & benefits: We take your well-being seriously and offer competitive compensation packages to all employees. We also put a strong emphasis on community, with regular team outings and happy hours.

You can grow your career in any direction you choose: Interested in becoming a VP or want to transition into a different department? Whether it’s Career Week, personalized coaching, or our ongoing learning solutions, you’ll find all the tools and opportunities you need to develop your career right here.

Diversity isn’t just a buzzword: People want to work in a place where they can be themselves. We strive to create a workplace that is reflective of the communities we serve, where everyone is empowered to bring their full, authentic selves to work. We are committed to inclusivity across race, gender, ethnicity, culture, sexual orientation, age, religion, spirituality, identity, and experience. We believe our culture of equality and mutual respect also helps us better understand and serve our customers in a world that is becoming more global, more diverse, and more digital every day.

This position may be based in one of several locations. If your position will be based in SimilarWeb’s New York City office or will require travel to the New York City office, your offer will be contingent upon proof of COVID-19 vaccination, as required by the New York City Commissioner of Health and Mental Hygiene.

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