What are the responsibilities and job description for the Office Manager position at sinclairtractor?
Job Description:
At Sinclair Tractor, we pride ourselves on being the destination in Southeast Iowa for agricultural equipment, precision farming, agronomic decision support, NAPA parts and computers. With thirteen John Deere dealerships, five NAPA parts locations and a computer service location, we are looking for motivated and talented people to join our team.
JOB DESCRIPTION:
SINCLAIR TRACTOR is seeking a highly motivated, energetic, organized and very detail-oriented individual to the Winfield, IA office location as Office Manager with the primary responsibility of assisting the location manager and Sales staff to facilitate and deliver excellent service and exceed expectations. This position will perform a range of administrative and sales support duties related to daily operations of the Washington location.
YOUR RESPONSIBILITIES WILL INCLUDE BUT ARE NOT LIMITED TO (you may request further detail):
GENERAL OFFICE SUPPORT
- Provide phone, email and direct support to our location manager, Sales reps and office staff as well as our customers
- Assist front counter desk as needed
- Provide shipping information, including ship dates, tracking and invoicing
- Provide pricing and availability of products
- Supporting the overall delivery of services to build and maintain client relationships
- Maintain confidentiality when preparing and processing transaction paperwork
- File client statements and correspondence - follow up on Accounts Receivables
- Make suggestions to systematize and improve office functioning to support the growth of the company
- This position may require traveling between branch locations when needed for corporate meetings and training
SALES COORDINATION SUPPORT
- Collects, builds, and sends sales tracking reports monthly to location manager.
- Serve as a liaison between sales, service management and Home office teams
- Anticipate Location manager needs and handle them proactively.
- Create and process work orders in a timely fashion
- Process invoices as needed and ensure they are completed with accuracy
- Ensure timely and accurate work order transactions coordination between sales and customers
- Process payments and cash management