Travel Analyst

Position Overview

SLAC National Accelerator Laboratory seeks a Travel Analyst to join our Travel Team within the SLAC Controller’s Office. The SLAC Controller’s Office is responsible for providing excellent service and timely payments to employees and vendors, ensuring accuracy, reliability, and integrity of financial information, and delivering accounting & financial services to the Laboratory, Stanford University, and the Department of Energy.

Reporting to the Travel Supervisor, this role will be responsible for ensuring prompt and accurate travel and employee reimbursements and direct bills. The Travel Analyst will gain a thorough understanding of the lab’s policies and procedures and make independent judgments on the appropriateness of expense submissions. This includes escalating complex issues. Additionally, this position will support creating, maintaining, and delivering job-aids, quick start guides, and other training materials. This includes updating content on the Travel and How Do I websites. Other areas of focus include contributing to process improvement as well as ad-hoc projects.

Note: SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park, CA. Given the nature of this position, SLAC is open to on-site and hybrid work options.

Your specific responsibilities include:

• Audit and evaluate expense submissions from new hires, employees, and visitors
• Serve as a liaison to other departments to resolve travel-related issues
• Support and partner with Human Resources regarding relocation, including travel and taxable fringe reporting to support their efforts
• Reconcile travel reports and financial data with financial statements. Run and review basic financial systems reports; assist in preparation of management information reports.
• Recommend, assist, test, or implement process streamlining, system improvements or work flow changes; participate as a project team member.
• Execute internal control programs established by company policies, legal and regulatory requirements, and implement changes
• Facilitate the research and analysis of audit issues raised by external and internal audit
• Perform accounting functions, including monitoring accounts, preparing documentation, expenditure reconciliations and reviews, revenue reporting/accounting, purchases and reimbursements, general ledger transactions, and journal entries
• Other duties may also be assigned.

To be successful in this position you will bring:

• Associate degree plus two years of applicable experience, or combination of education and relevant work experience. Bachelor’s degree in Accounting, Finance, or Economics preferred.
• Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
• Basic knowledge of accounting systems and the internet; computer literacy.
• Understanding of and ability to apply accounting skills and concepts.
• Ability to draft professional e-mails, memos, business letters, and reports, and to communicate information clearly and effectively to internal audiences and client groups.
• Ability to learn project management skills and to participate as part of a project team.
• Demonstrated excellent organizational skills. This includes attention to detail, and a high degree of accuracy.
• Ability to work effectively under deadlines in a busy environment with frequent interruptions and changing priorities.
• Able to work independently, follow tasks through to completion and meet commitments, proactively seeking guidance as necessary.
• Critical thinking and problem-solving skills with the ability to apply regulations to a variety of situations.
• Prior work experience in a national lab or research and development environment preferred.

• Must be a U.S. citizen in order to access federal systems.

SLAC Employee Competencies:

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Job-Specific Competencies:

• Organizational Savvy: Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
• Balance Stakeholders: Anticipating and balancing the needs of multiple stakeholders.
• Customer Focus: Builds strong customer relationships and delivers customer centric solutions

Physical requirements and Working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• Given the nature of this position, SLAC is open to on-site, hybrid, and remote work options.

Work standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities:
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
• As an organization that receives federal funding, SLAC and Stanford University have a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors.

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• Classification Title: Accountant 1
• Grade: G
• Job code: 4441
• Employment Duration: Regular Continuing