CASA Legal Secretary

Join our Snohomish County Human Services CASA Team!

Description:

The Office of the Court Appointed Special Advocate (CASA) is recruiting for a full-time Legal Secretary and will be creating a registry for this position. The mission of the CASA Program is to recruit, train and support quality volunteer advocates for the best interests of abused, neglected and abandoned children. Our vision is for every child who needs a voice in the juvenile dependency court system to have a CASA to advocate for their best interests, a forever home, and a bright future. In alignment with our core values, we are committed to an inclusive work environment where all employees positively impact our culture every day. Inclusion is a pillar of our program at the structural level and in our daily work with children and families. We are committed to recruiting a team that reflects and honors our diverse community.

This is an 8am - 5pm position, Monday - Friday in the office. It is not open for remote work.

The CASA Legal Secretary focuses on supporting the needs of CASA volunteers to include, but not limited to, onboarding new applicants, the distribution and filing of reports and case notes, archiving files, assisting with collection, documentation and tracking of discovery documents, answering incoming calls, and compiling data into our case management system.

About you:

You have a passion for child advocacy, family preservation, and the CASA mission. You thrive in a team-centered office environment where collaboration and teamwork are at the core of your daily work. You are committed to excellent customer service, are a strong writer with the ability to compose letters, memos and bulletins, have a keen eye for detail and value the work of CASA volunteers.

About us together:

Together, we will support CASA volunteers in their efforts to advocate for children in the juvenile dependency court system.

Together, we will provide unparalleled service to our CASA volunteers, stakeholders, community partners, and the public streamlined by the organization, efficiency and leadership of your role in the Legal Secretary position.

We are proud to offer an outstanding benefit package to employees and their dependents.

You'll get PERS retirement contributions, excellent medical, dental and vision insurance, with long-term disability, life insurance, and more.

We provide:

• 40 hour work week
• 10 paid holidays
• Paid sick leave and vacation
• 2 bonus floating holidays

Job Offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.

Snohomish County Human Services strives to be an equitable and trauma-informed department. Our department believes every interaction, procedure, and policy provides an opportunity to build a pathway toward a more resilient and restorative Snohomish County.

BASIC FUNCTION

To perform a variety of legal secretarial duties.

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

1. Prepares and types legal documents and correspondence; processes documents to meet legal requirements and deadlines; files documents with the various state, federal, and appellate courts, commissions and boards; forwards documents to other agencies/parties as necessary.
2. Sets up and maintains legal files and filing systems; files and retrieves information and materials as necessary.
3. Collects, opens, sorts and distributes mail; stuffs envelopes and addresses outgoing mail.
4. Enters data in case management system; proofs and corrects work entered; retrieves information from case management system or hard files.
5. Locates, reviews and retrieves information from various software systems.
6. Receives and directs incoming calls and/or visitors; determines their needs, answers questions, direct them to the proper area and furnishes documents as appropriate; places calls for attorneys to secure information as requested.
7. Schedules appointments, meetings, conference rooms and makes travel arrangements as necessary. Schedules court hearings, depositions and trials; and ensures all associated files for those events are available and complete.
8. Closes, scans and archives files; purges files of obsolete or incorrect information and performs special projects as directed.
9. Assists with the collection, documentation and tracking of discovery documents and digital media.

STATEMENT OF OTHER JOB DUTIES

1. Collects and compiles data; prepares various reports and time sheets as necessary.
2. May perform all the duties of subordinate level employees.
3. Performs related duties as required.

Minimum Qualifications

One (1) year of legal secretarial experience; OR, the completion of an accredited legal secretarial or related program; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.

SPECIAL REQUIREMENTS

A valid Washington State Driver's License may be required for employment.

Typing of sixty (60) wpm is required.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of:

• legal terminology and legal document formats
• rules of civil and/or criminal procedure
• standard office practices and procedures and commonly used equipment
• proper English, spelling, grammar, punctuation and word usage

Ability to:

• accurately and timely manage a high volume of work
• accurately prepare and process all types of legal documents
• type accurately
• maintain all ethical and professional standards of the office and county
• observe strict confidentiality regarding all information obtained in course of employment
• produce work product that meets professional standards of quality, neatness accuracy, and promptness
• deal tactfully and courteously with attorneys, judges and the general public
• maintain necessary records and prepare required documents/reports
• operate standard office equipment
• communicate effectively and courteously
• work calmly under pressure, meet deadlines and cope with interruptions
• interact with distraught or difficult individuals
• set up and maintain office files

SUPERVISION

Employees receive general supervision from a supervisor and/or an administrative superior as assigned. Assignments are made by indicating generally what is to be done, the quantity of work expected and any deadlines, which are to be met. Employees carry out recurring assignments on their own initiative and receive additional, specific instructions for new or unusual assignments. Work may be checked to ensure timely completion and accuracy. Work is evaluated through conferences, periodic reviews and written evaluations.

WORKING CONDITIONS

The work is performed in an office environment. Criminal Division only – may work on cases containing violent or sexual subject matter.

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

EEO policy and ADA notice