Human Resources Assistant II - County Only

• A commitment to equity and inclusion and ability to work with tact and diplomacy within a multicultural workforce;
• Strong attention to detail, accuracy, prioritization of deadlines and timely communication;
• Passion for best-in-class customer service; 
• And an aptitude to use, learn, and leverage new and existing technologies with a goal of continuous improvement. 

1. Coordinates the approval and processing of all personnel actions each pay period to ensure correct and timely source data for payroll.
2. Enters employee information into payroll system and employee database; retrieves information from Human Resources Information System (HRIS); processes all payroll record changes (PRC) or Personnel Actions (PA) and employee related paperwork; proofs and corrects work entered.
3. Runs and distributes monthly reports from Human Resource Information System (HRIS) and other sources.
4. Receives, reviews and processes various forms such as classification requests, payroll record changes, benefit enrollment/change forms; reviews forms for accuracy, completeness, and required signatures; prepares for filing, and distributes copies as necessary; maintains benefit forms and orders new forms and booklets and other supplies as needed; may prepare new hire orientation packets.
5. Track classification requests; prepare union notices and other correspondence as needed.
6. Registration and room setup for new employee orientation; take pictures for employee identification badges; track benefits enrollment and follow up with employees.
7. Provides assistance to employees and the general public in person or on the phone; explains services and provides basic information.
8. Sets up and maintains files and recordkeeping systems.
9. Provides assistance during open enrollment such as arranging meeting locations, scheduling provider meetings; prepares open enrollment materials by sending to print shop and distributing copies to employees.
10. Maintains confidentiality of all personnel, payroll, accounting and finance records and reports along with any other records, reports and/or information deemed to be sensitive in nature. 

1. May serve as backup to the county switchboard as required.
2. Performs related duties as assigned.

• standard office practices and procedures
• basic arithmetic
• word processing, spreadsheets and database programs
• rules of grammar, spelling, punctuation and word usage
• records processing and filing

• meet deadlines and cope with constant interruptions
• coordinate a high volume of time sensitive work
• troubleshoot errors in data entry and ensure accuracy of information
• pay attention to detail to ensure accuracy of source data for payroll
• pay attention to detail to ensure accuracy of personnel actions
• recognize the need and ask for additional help when needed
• work collaboratively in a team environment
• assist the public and employees in determining needs
• learn and explain complex practices and procedures
• gather, evaluate and document technical data
• independently organize tasks and work in a team environment
• establish and maintain effective work relationships with staff, general public and representatives of other agencies
• communicate effectively both orally and in writing
• communicate effectively with people of all ages and from a variety of cultural, economic, and ethnic backgrounds
• maintain records and prepare related forms, applications, documents, and reports
• work with minimum supervision
• read, interpret and categorize data rapidly and accurately

Salary : $48,074 - $58,483