Workplace coordinator

The role

The Workplace Coordinator at SoFi / Galileo is the first impression of the office, greeting visitors and employees with a friendly and cheerful demeanor.

Success in this position comes with the ability to multitask between several administrative projects while maintaining a positive attitude.

The Workplace Coordinator takes ownership of the front of house to proactively improve office processes and procedures while helping support a dynamic office culture.

This position requires a magnetic personality and the ability to drive support within a growing company through a blend of culture, administration, operations and special projects.

What you’ll do :

• Oversee ordering, stocking, and inventory of the office’s fully-stocked kitchen and office supplies through vendors like Amazon, Costco, Staples, and others.
• Staff and fulfill front desk reception duties including being on time to work to open up office functions (visitor management system, stock rooms, starting coffee, etc)
• Create a warm, welcoming and professional atmosphere in the office.
• Provide day-to-day office support including employee / visitor management, food service for special events, conference room scheduling and set-up, submit work orders to landlords, troubleshoot office equipment, oversee incoming / outgoing mail, provide runner service as needed, and assist with any building and security requests.
• Set-up and take-down of office meetings and other special events as needed.
• Keep the office looking organized and clean throughout the day, coordinate with janitorial staff or day porter as needed to ensure office cleanliness.
• Be a strong partner to SoFi / Galileo team members as well as other functions like People, IT, and Corporate Real Estate to ensure the office is set up and run in a manner consistent with SoFi’s culture and values.
• Partner closely with the recruiting team to facilitate candidates through the onsite interview process, acting as the liaison between candidates and interviewers.
• Process new hire administrative tasks in the relevant systems.
• Provide hospitality services to interview candidates to ensure their interview day experience is seamless.
• Schedule conference rooms as needed for onsite interviews and help the EA or recruiting team with conference room bookings as needed.
• Responsible for new hire desk set-ups (and resets) across the office, ensuring Day 1 swag and desk is cleaned and prepared for a great first impression.

Coordinate with IT to ensure all equipment is on the desk prior to Day 1.

• Work with other Workplace Coordinators across the portfolio to help organize and engage the office for community and employee engagement activities.
• Integrate new employees with necessary equipment, information, and company SWAG to ensure they have a welcoming first impression experience with SoFi / Galileo

What you’ll need :

• High school diploma or GED required, degree preferred
• 2 years of professional work experience in a professional office or facilities management role; experience in a startup environment is a plus
• Ability to thrive in a fast-paced and exciting environment
• Passionate about building and sustaining team culture
• Demonstrated passion and ability to multitask
• Excellent interpersonal and team building skills
• Extreme attention to detail
• Stellar verbal and written communication skills
• Experience in Google Suite spreadsheets, expense, billing, and other office software
• Ability to learn new technical tools quickly
• Experience working with all levels of management, employees, vendors and customers
• Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment
• Laugh and have fun while being productive
• Proven record of going the extra mile for your colleagues

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Position Type / Expected Hours of Work

This is a full-time, in-office position and hours of work and days are Monday through Friday, between 8 : 00 a.m. to 6 p.

m. Occasional evening and weekend work may be required as job duties demand.

Compensation and Benefits

The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate’s experience, skills, and location.

To view all of our comprehensive and competitive benefits, visit our Benefits at SoFi page!

Pay range : $21.12 - $39.60

Payment frequency : Hourly

This role is also eligible for a bonus and competitive benefits. More information about our employee benefits can be found in the link above.

Last updated : 2024-08-21

Salary : $21 - $40