Office Operations Coordinator

SOM, one of the most influential design firms in the world, is seeking innovative, creative, independent, and critical thinkers who aspire to the highest standards of excellence. Join our collaborative design practice as an Office Operations Coordinator for the opportunity to build a strong and thriving career. At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things. Success at SOM Means Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm. Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge. Product: We strive for excellence in the concept, quality, and delivery of our work. Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm. Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential. Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work. Position Responsibilities Assists Office Management to meet requests for all office-related matters. Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations. Serve as the first point of contact in responding to operations requests from staff. Identify, organize and implement office and administrative projects independently in accordance with deadlines. Coordinate new hire desk assignments and set up. Coordinate multiple schedules, both individual and project specific. Maintain new vendor setup and building management onboarding. Assists with communication, scheduling, coordination and follow up of contracted services. Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues. Contract document filing and organization on shared drive. Provides support during staff moves and updates seating maps. Liaises with HR and OT to support new hire orientation and security badge process. Assists with office management in purchasing office furniture, fixtures and equipment. Assists with storage inventory management and logistics. Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments. Participate in reception duties as needed. Ensures office space meets SOM standards. Minimum Qualifications College degree preferred or equivalent knowledge, skills and abilities. Experience in architecture is preferred. Extensive knowledge of Microsoft Office and Google Workspace. Excellent leadership, interpersonal skills, communication skills, both oral and written. Ability to interact with all levels of staff and Partnership. SOM offers opportunities to work on transformational projects, competitive salaries, health insurance, wellness, retirement and financial and other work/life plans. At SOM, we welcome and encourage diversity in the workplace. We believe an inclusive environment benefits our employees, our firm, and our community, while also enriching and challenging our own thinking about design. We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy and how to apply offline: www.som.com/employment_opportunities_and_policy For more about SOM: www.som.com