Staff Data Manager

An immediate opening exists for an individual with advanced technology skills along with experience working in the confidential data setting. This is a full time 12 month position with all associated benefits.

The individual maintains and oversees the county electronic Human Resources/Financial information system that supports both site and system instructional and administrative recordkeeping and reporting needs in alignment with local, state and federal requirements. This position serves as a part of a team involving the Technology Division, the Human Resources Division, the Finance Division and the Curriculum and Instruction Division. The goal of the position is to provide state-of-the-art design, development, implementation, technical assistance, and training for a Human Resources/Financial Information System that creates federal, state and local data reports by performing the following duties.

Essential Duties and Responsibilities include the following: Other duties may be assigned by the Human Resources Supervisor, Deputy Superintendent, Chief Financial Officer or their designees.

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  Works with Central Office supervisors to identify current and future electronic data collecting and reporting needs to support school improvement efforts while meeting state and federal reporting requirements.
• Serves as the school district point of contact for the Power School and Front Line Software programs related to employee data.
• Assists with data entry into the Human Resources Information System.
• Performs system wide salary/benefit changes.
• Plans and conducts training on the use of the Human Resources/Financial Information System and related software programs.
• Prepares, verifies and creates data files to meet federal, state and local requirements for various departments as requested.
• Remains knowledgeable of current technology and data reporting requirements, and obtains training as necessary to support technology functions.
• Provides technical support and assistance to the central office staff in relation to staff data.
• Is the primary contact for the installation, management and training of software to support staff data management.
• Responsible for meeting MSDE’s requirements for collecting and reporting data related to Educator and Principal Effectiveness.
• Maintains electronic records for Human Resources Division.
• Makes recommendations and solicits proposals for software upgrades and technology advancements related to technology resources in Finance and Human Resources.
• Completes the State Staff Report and other Federal, State and local reports as required.
• Monitors and updates department website.
• Provides various departmental training on software applications’ customized reports and queries.
• Serves as the school system informational/compliance contact in regards to the Affordable Care Act (ACA).
• Per forms Year End Maintenance (calendar creation, job class updates, step increases, etc.
• Monitors Comp time balances and updates and communicates to Supervisors.
• Updates the Master Calendar in eFinance and prepares work year schedules.
• Provides supervisision to the department records clerk and assists with departmental budget.
• Sets up and monitors annual and new hire safety training for all employees.

III. Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A minimum of an Associate's degree in a technology or Human Resources field. Must have demonstrated advanced computer skills and related work experience. A Bachelor's or Master's Degree or college courses related to information technology are preferred.

Certificates, Licenses, Registrations

Must have a valid driver’s license as travel in and out of the County will be required.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional and trade journals, technical procedures, or instructional textbooks and instructional aides. Ability to write reports, detailed lesson plans, and procedure manuals as directed. Must have excellent written and oral communication skills. Ability to effectively present information and respond to questions from groups of students, administrators and the general public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, and percentages. Ability to apply concepts of basic arithmetic.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must be a persistent and creative problem solver. Must be detail oriented and have the ability to prioritize work. Must be able to analyze data and ensure accuracy of work.

Computer Skills

To perform this job successfully, an individual should have successful working knowledge of database applications. Must be able to query a database to find information; ability to create charts, graphs and tables showing relationships between data sets; ability to import/export data from one program to another; and must understand data layouts and with experience creating or editing data files. Knowledge of all Microsoft applications and Google Docs is required. Exceptional knowledge of Excel and Microsoft Access is also required. Pursues training and development opportunities to expand job knowledge. Previous experience with computer system upgrades, imports between systems and system conversions is preferred.

Other Skills and Abilities

Must be able to work with minimal supervision while meeting all deadlines. Must understand and adhere to all confidentiality protocols. Must be comfortable in making upper level decisions related to job function.

Other Qualifications

Three or more years of successful experience in a school setting in a similar position and prior Human Resources and/or technology experience is preferred. Previous experience designing and conducting training for adults in the use of technology is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reports potentially unsafe conditions; Uses equipment and materials properly.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and use hands to finger, handle, or feel. The employee is occasionally required to sit and reach with hands and arms. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.