Front Office Coordinator

This Front Office Coordinator is responsible for coordinating all activities of the front desk for our National Support headquarters, group meetings, events, specified programs along with working on special projects. Act as the first point of contact for outside visitors and other guests. Additionally, this position provides administrative support to executives on a reoccurring basis.
ESSENTIAL DUTIES & RESPONSIBILITIES:

• Receives guests and other visitors to the corporate headquarters.
• Will be asked to take on administrative tasks of a moderate complex nature while maintaining confidentiality.
• Errands such as coffees or lunch as needed.
• Ordering & obtaining supplies for the National Support location in Kirkland.
• Support corporate travel through different reports, unused tickets and monitoring of travel support in-box.
• Controlling mail flow through multiple departments and coordinates shipments through established carriers.
• Support the administration of event-based recognition such as birthdays and anniversaries.
• Administrative support for executives which may be inclusive of calendaring, travel, expense reports and large meeting planning.
• Main contact for building management and janitorial services.
• Kitchen duty calendar/kitchen duties when employee is not available to do theirs.
• Dry cleaning management.
• Special projects for the executive team.
• Assistance on organizing and planning group meetings – including food and travel (at times)
• Team Huddles, Christmas parties, other team functions
• Large outside group meetings (e.g. Quarterly Agency review day)
• PCC and PM events
• PAC events.
• Support of all company recognition events (e.g. nurse appreciation and seasonal recognition).
• All Kirkland staff updates and announcements.
• Set up/clean up conference rooms – including starting Zoom calls when necessary and monitoring for scheduling conflicts.
• May arrange or coordinate ground transportation services.
• Handling corporate office calls and routing.
• Other duties as assigned.

REQUIRED QUALIFICATIONS/EXPERIENCE:

• High School Diploma or equivalent
• Two years of administrative experience in either professional office or customer facing companies.
• One year of experience in a receptionist, front desk or similar role in a professional office environment.

OTHER SKILLS & ABILITIES:

• Demonstrated proficiency in the full MS Office suite.
• Possess a caring and ‘do what it takes’ orientation.
• Demonstrated ability to present a warm, welcoming and professional demeanor to visitors, guests and colleagues.
• Possess the ability to learn a variety of computer operating systems.
• Able to handle sensitive and confidential matters in an appropriate way.
• Possess a desire to develop into a different role within the organization.
• Possess the ability to write reports, correspondence, and procedure manuals.
• Demonstrated experience in meeting deadlines on time, especially with different requests.
• Be able to interpret a variety of instructions.
• Independent judgment is required to plan, prioritize and organize diversified workload.
• Demonstrated ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Be able to effectively present information and respond to questions normally encountered by a receptionist.
• Regular and predicable attendance is an essential ability.

POSITION TYPE & EXPECTED HOURS OF WORK
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m.

Location: Kirkland,Washington,98033,United States, Kirkland, WA 98033

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Kirkland, WA 98033: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your desired hourly pay?

Experience:

• Administrative: 1 year (Required)
• Microsoft Office: 2 years (Required)
• Front Office: 1 year (Preferred)

Work Location: One location

Salary : $39,200 - $49,700