Executive Assistant

Company Overview

Sonsray Inc. is a privately-owned and operated company. From the borders of Mexico to Canada we cover, Arizona, California, Nevada, Oregon, Washington, New York, and New Jersey making us the largest Thermo King transport refrigeration & temperature control equipment dealerships and CASE CNH Construction and Agricultural Equipment  Dealerships on the West Coast. Our Sonsray team is a growing dynamic company with over 600 employees and 30 combined locations for new & used equipment sales, genuine parts, factory-authorized warranty repair, fleet maintenance, and rentals that offer a unique environment fostering individual growth and rewards performance. Sonsray, Inc. features factory training technician programs, and state-of-the-art shops equipped with modern diagnostic tools providing our staff with proper technology and training for their day-to-day business operations. 

As we continue to grow, our Corporate Headquarters is seeking an experienced Executive Assistant to join our dynamic organization and help us grow our market in Torrance, CA.

Responsibilities:

• The Executive Assistant is responsible for supporting and working directly under the Senior Executive Assistant to support the VPs (5) and CEO.
• Organize and schedule meetings, send reminders, and organize catering when necessary
• Book travel for the executive team including hotels, flights, dinner, etc., and prepare itineraries and expense reports
• Assists in event planning and activities of major organization initiatives
• Operates independently to meet requirements of the leadership team and offers expertise to assist other functions within the organization
• Attend meetings, take accurate minutes of meetings, track/organize, and send follow-up reminders to the President to assist him in assuring his management and executive team are meeting important tasks and deadlines
• Interact cooperatively and professionally with senior staff and other team members to provide backup assistance as needed
• Provides operational support for special projects; researches and obtains information help plan and ensure follow-through of assigned tasks
• Provides administrative assistance, such as writing and editing e-mails, drafting memos, distributing data, and preparing communications on the executive’s behalf
• Maintains comprehensive and accurate records
• Handles sensitive situations with professionalism, and confidentiality, and exercises good judgment
• Performs other functions or duties as directed by management in line with the objectives of the dealership

Requirements:

• Bachelor’s degree is required
• 5 years of executive administrative experience, with proven success supporting owner, and/or C-level executive
• Excellent PC knowledge- Proficient in Google Suite - Docs, Sheets, Slides (as well as create and maintain presentations, database, and spreadsheet files)
• Excellent written and verbal communication skills to assure successful interaction with all levels of employees and external contacts
• Positive attitude, strong work ethic, and independent problem solver who takes initiative
• Demonstrate ability to manage time wisely, prioritize effectively in a fast-paced environment, meet deadlines, follow instructions, and work well under pressure
• Must be able to occasionally work extended hours and weekends when necessary
• Willing to travel domestically for up to 15%
• Must have a reliable car and insurance
• Must be 21 years of age, possess and maintain a current and acceptable, valid “C” Driver’s License to drive for the company

Benefits Include:

• Medical
• Dental
• Vision  
• Life Insurance/AD&D coverage
• Voluntary LTD & Aflac
• 401(K) Matching
• Paid Vacation, Sick, and Holiday
• Uniforms Provided
• Birthday Perks

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.