Human Resource Specialist

Job Purpose

Provide the HR team with administrative, operational, and technical support of the day-to-day human resource functions. Serve as coordinator and first point of contact for hourly production recruiting. 

 
Essential Functions

• Maintain human resource information system records through timely entering of new hires, employee status changes, and terminations; compile employee reports as needed; maintain employee filing system
• Assist with various human resource programs, projects, and administrative support (e.g., maintain personnel files; utilize I-9 tracker; coordinate meetings; assemble recruiting, new hire, and orientation packets; process employment applications; administer security badge access program; process terminations and notify COBRA vendor; and process vendor invoices)
• Partner with management to identify production hourly recruiting needs; process job requisitions and develop and implement effective recruiting plans, including attending hourly job fairs and organizing in-house recruiting events
• Fully utilize applicant tracking system for sourcing, recruiting, reporting, and tracking candidate status
• Efficiently screen applications, conduct phone screens with qualified candidates, and assist with scheduling interviews
• Create and deliver offers of employment; administer appropriate pre-employment assessments and reference/background checks
• Coordinate, schedule, and conduct interactive and timely new hire orientation and onboarding to welcome, train, and retain new employees
• Administer data entry in Alchemy, lead compliance training, and develop reports as needed
• Assist with employee recognition and incentives, employee referral bonus, and safety bonus program 
• Assist with basic employee relations, benefits, payroll, and other human resource related questions, escalating to HR Generalist/Manager as needed
• Maintain compliance with federal and state employment notifications and posters
• Manage HR office supplies (order, inventory) and coordinate maintenance of office equipment as needed
• Assist with distribution of incoming/outgoing mail including mail merge for mass mailings
• Provide effective, efficient, friendly, and professional customer service (email, phone, in person) to all clients, employees, managers, and applicants
• Comply with all food safety requirements, training, policies, and procedures 
• Perform other job-related duties as assigned 

Qualifications (Education/Experience)

• 2 year degree in human resources or related field or equivalent education, training, and experience (4 year degree preferred)
• 2 years of experience in a human resource high volume recruiting role
• PHR or other HR certification preferred
• Functional knowledge of federal and state regulations pertaining to employment
• Functional knowledge of various human resource specialized skills, i.e., compensations, benefits, payroll
• Experience with a fast-growing manufacturing company preferred
• Intermediate to advanced Microsoft Office skills; experience with HRIS, preferably ADP
• Strong communication skills, including the ability to effectively communicate with all levels of the Company
• Ability to appropriately handle sensitive and confidential information
• Detail oriented with the ability to multi-task, manage changing priorities, and work well under pressure
• Cultural competency; experience/ability to work and interact effectively with a diverse, multicultural audience 
• Ability to work a flexible schedule including various shifts as needed