Administrative Assistant

Please Apply at: https://southcrest.org/workwithus/

Administrative Assistant | Women’s Ministry @ Southcrest

Role Overview:

The Administrative Assistant to the Director of Women’s Ministry at Southcrest is a crucial position dedicated to providing administrative support. This role is instrumental in maintaining efficient office operations, managing calendars, utilizing technology systems, and creating clear communication. The Administrative Assistant also creates a warm and welcoming environment to handle reception duties, including answering phones and greeting visitors. This position will not be required to attend evening, overnight, or weekend events.

Education & Experience:

• High school diploma
• Proven experience in administrative roles
• Proficiency in scheduling calendars and utilizing technology for administrative tasks
• Experience in crafting emails through systems like MailChimp or Flodesk

Expectations and Goals:

• Supports the overall mission and vision of Southcrest
• Helps cultivate a culture of authenticity, faithfulness, generosity, and equipping
• Meets weekly with Women’s Ministry Director to discuss ministry needs
• Efficiently manage calendars and scheduling for the Director of Women’s Ministry
• Utilizes technology systems for facility management and organization
• Creates custom emails to enhance communication effectiveness
• Provides administrative support to enhance overall ministry operations
• Maintains a welcoming and hospitable atmosphere for guests
• Understands and ensures confidentiality of sensitive information and documents

Responsibilities:

• Calendar Management:
• Coordinates and manages the calendar of the Director of Women’s Ministry and related event calendars
• Schedules appointments, meetings, vendors, and events efficiently
• Administrative Support:
• Assists in utilizing technology systems for facility management and organizational efficiency
• Assists in the data organization of weekly and monthly ministries as well as event registrations
• Provides administrative support for the smooth functioning of the ministry team, including making copies, managing workflows, assembling ministry resources and inventories
• Reception and Communication:
• Answer Door G as needed, as well as answer the phone, greet visitors, and manage the front office
• Helps cultivate a safe, warm, and confidential environment
• Keeps office and ministry baskets stocked with hospitality needs
• Works with the Director of Women’s Ministry to ensure effective communication of ministry-related information and details to volunteers, leaders, staff, church, and community
• Creative Email Formatting:
• Assists in creatively formatting custom emails for various ministry communications
• Collaboration:
• Collaborates with the Administrative Team to ensure consistent and effective administrative processes
• Assists in the administrative side of event planning and coordination

Personal Characteristics & Qualifications:

• Communicative and Collaborative:
• Excellent communication skills and collaborative mindset
• Strong Administrative and Organization Skills:
• Ability in administrative tasks and organizational efficiency
• Ability to manage multiple tasks, calendars, and projects for multiple different small groups
• Creative and Self Starter:
• Ability to think creatively when needed and anticipate needs as they arise
• Prepared:
• Proactive in planning and preparedness
• Ability to look ahead
• Strategic Thinker:
• Ability to understand the big picture and contribute to strategic details
• Christ-Honoring Lifestyle:
• A commitment to a Christ-honoring lifestyle

This person is a…

self-starter

lover of checklists

friendly helper

This person is not…

territorial

easily frustrated by interruptions

a counselor

Strengthsfinder Traits:

• Responsibility
• Developer
• Arranger
• Consistency
• Communication
• Positivity
• Harmony
• Adaptability

How DISC Personality Profiles might be utilized in this position:

• Dominance (D)
• A high D may bring assertiveness and decisiveness to the role, ensuring efficient handling of tasks and quick problem-solving.
• They may take charge in busy situations, managing guest interactions with confidence.
• Influence (I):
• High I individuals are outgoing and people-oriented, making them naturally skilled at greeting and engaging with guests warmly.
• They can contribute to creating a positive and friendly atmosphere in the reception area.
• Steadiness (S):
• A high S has a patient demeanor, ensuring a stable and welcoming environment.
• They may excel at building relationships with guests and providing a sense of security.
• Conscientiousness (C):
• High C individuals bring attention to detail and organizational skills to the position, ensuring that guest services run smoothly.
• They may be meticulous in maintaining accurate records and schedules for appointments.

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person