Event Coordinator

Position Overview:

Responsibilities:

• Assist in planning and executing client events, directly supporting the Project Team, Lead Producer and Account Director
• Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.
• Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.
• Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success
• Capture detailed notes from internal and client project meetings, and follow up with recaps and action items
• Support database management as assigned (vendor, venue, contractors)
• Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms
• Develop a mastery of all company tools and processes
• Support with budget development for assigned areas
• Support the Project Team and Account Director with team communications as needed
• Support events team in fostering a positive relationship internally and with external clients
• Travel to and onsite execution of specific events as needed

Qualifications:

• Bachelor’s degree
• Background in event coordination or similar, preferably 2 years of experience
• Must be self-motivated, highly organized, articulate, and possess excellent verbal and written communications skills
• Willingness to travel (including potential evening, weekend and holiday work)

Preferred Skills:

• Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares
• Ability to work smartly and efficiently in a fast-paced, high-growth environment
• Motivated, positive attitude, and results-oriented
• A strong teamwork ethic; must have the ability to work both independently and as part of a larger team

Company Overview:

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