SR1 CPSA Office Manager

SR1 COLLEGE PREPARATORY AND STEM ACADEMY (SR1 CPSA) JOB DESCRIPTION

SR1 College Preparatory and STEM Academy (SR1 CPSA) Office Manager

SR1 CPSA Office Manager Job Summary: Are you an organized and proactive individual who wants to serve as an Office Manager at an innovative school? The SR1 CPSAOffice Manager will be tasked with ensuring effective operations of the school. The Office Manager will serve as the point of contact for parents and staff. The Office Manager will organize, direct, and perform varied and complex project management clerical work with confidentiality and sensitivity. In performing duties, responsibilities and tasks, the individual must utilize sound independent judgment, initiative, tact, patience and courtesy.

SR1 CPSA Overview

SR1 CPSA is the first and only STEM school located in the state of Mississippi. The mission of the SR1 College Preparatory and STEM Academy (SR1 CPSA) is to ensure all elementary students have access to a positive and robust learning environment that infuses Science, Technology, Engineering, and Mathematics (STEM) across content areas. SR1 CPSA students will demonstrate growth and proficiency as they graduate prepared to excel in middle school with a solid academic foundation and intrinsic drive to succeed in college. Long term, our students will apply their college degrees to developing solutions to local, global, and environmental challenges as they break generational gaps and diversify the professional workforce. SR1 CPSA will implement best practices and serve as a model school for globally competitive public education.

Minimum Qualifications: The SR1 CPSA Office Manager must: (1) be willing to work with diverse populations, (2) be able to think creatively and strategically, (3) have excellent written, presentation, oral communications, and interpersonal skills, (4) have reliable transportation to get to and from work, (5) demonstrate qualities of reliability, dependability, sense of responsibility, (6) and an ability to maintain confidentiality.

Knowledge/Skills/Abilities (KSAs):

Knowledge of:

· SR1 CPSA procedures, and ability to communicate to parents, teachers, staff, and the community;

· Standard record keeping, filing systems and procedures;

· Business letter and report writing techniques;

· School office telephone techniques and etiquette;

· Basic math used in an office environment;

· Effective writing skills for print and email communication;

· First aid and CPR procedures

Skills to:

· Maintain and troubleshoot office equipment as necessary;

· Establish and maintain confidential files;

· Independently respond to routine letters, emails, and general correspondence;

· Maintain and update student and staff records and information;

· Monitor the school organization funds (i.e. PTA, fundraiser, and field trips);

· Maintain certificated and classified employee time reports and attendance records;

· Issue and retrieve keys and class packets to/from substitute teachers, and orientate substitutes regarding their assignments;

· Prepare transportation requests, calendars and answers questions about field trip activities;

· Maintain information on and answer questions regarding specific school programs, fundraisers, and after school activities;

· Maintain site use of facilities, records and calendars for after school activities;

· Compose school wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, forms and update the school master

· Assist with implementation and coordination of emergency procedures for School Site Disaster Plan;

· Assist with student medical needs and administer first aid, CPR and/or prescribed medication as necessary;

Ability to:

· Effectively plan, organize and prioritize work of self and others in a demanding environment;

· Perform correct record keeping of student enrollment, preparation and/or maintenance of the confidential student folder, and all required records contained therein, verification of enrollment and health eligibility, and transfer or release of documentation;

· Maintain student attendance records, including preparation and verification of daily student attendance, entering enrollment information into the attendance system, preparing required attendance reports on a daily, weekly and monthly basis;

· Provide leadership and direction to other support staff assigned to the school;

· Utilize sound independent judgment in performing tasks and fulfilling responsibilities;

· Establish and maintain effective interpersonal relationships and effectively communicate using tact, patience and courtesy in a manner that reflects positively on SR1 CPSA

· Communicate accurately, effectively and courteously both orally and in writing to a diverse audience under busy and/or difficult/confidential situations;

· Post, check, maintain files, statistical, financial and other records rapidly and accurately;

· Compose correspondence and written material independently;

· Understand and carry out oral and written instructions;

· Maintain databases and manage information systems;

· Understand, be sensitive to and respect the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disabilities and sexual orientation of students, parents, teachers, administration and staff.

· Maintain the Principal’s calendar, screen calls, receive visitors and respond to requests for information and assistance as appropriate;

· Provide training, assign, and monitor the work of staff and volunteers calendars;

· Other Related Duties

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting and school/classroom. The noise level in the work environment is usually low to moderate and occasionally high.

For consideration, email résumé and cover letter to: career@sr1cpsa.org Résumé and cover letters should be addressed to: Human Resources, SR1, P.O. Box 2839, Ridgeland, Mississippi, 39158. No faxes will be accepted.

Selection Process: (1) Résumés are screened for minimum qualifications. (2) Telephone interviews are conducted with candidates successfully passing screening. (3) Face-to-face interviews are conducted with finalists. (4) Background checks will be performed. (5) Selection is finalized, and offer is made.

SR1 CPSA is an Equal Opportunity Employer/Affirmative Action Employer and does not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, disability, veteran status, or any other protected category.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Canton, MS: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to undergo a background check?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

Salary : $45,000 - $65,000